Program Accountant, Behavioral Health

About VOAWW:

Volunteers of America Western Washington is a non-profit organization operating in Western Washington for over 125 years. Our Christian roots drive us to put our faith into action for the benefit of every member of the community. We celebrate our unique perspectives that allow us to better serve and uplift our community – and each other.

Benefits (Full time)

• Vacation and Sick Time: Vacation up to 200 hours, Sick time up to 108.64 hours
• Competitive compensation
• Holidays: 8 paid per year + 2 paid floating holidays
• Medical, Dental, and Vision
• Health Savings Account (HSA)
• Flexible Savings Account (FSA) medical & dependent care
• Free Employee Assistance program
• 403(b) Retirement Plan matching
• Professional Development opportunities

About Care Crisis Response Services (CCRS):

CCRS is a 24/7 crisis center offering suicide prevention, crisis intervention, and professional consultation services, including behavioral health evaluations. We provide brief crisis counseling and help clients identify appropriate services for their behavioral health crises. Our operations include regional and 988 crisis lines across Washington State.

General Function:

This full-time hourly position serves as a liaison between Behavioral Health and Finance, providing financial and administrative support to Program Leadership and the Executive Director. Coordinates contract budget tracking, payroll processing support, and financial reporting while working closely with Finance Leadership to ensure compliance with organizational policies, internal controls, and financial procedures. Collaborates with managers and supervisors across departments to support operational and financial objectives.

Principal Activities:

• Partner with the Behavioral Health Senior Program Accountant to perform the full range of program financial functions, sharing responsibility for the daily finance workload and ensuring continuity of operations. 
• Independently prepare, monitor, and reconcile Behavioral Health program and contract budgets, ensuring expenditures align with funding requirements, contract provisions, Uniform Guidance (UGG), and Generally Accepted Accounting Principles (GAAP). Communicate any potential budget or compliance concerns. 
• Perform monthly contract invoicing, spend-down tracking, year-to-date contract analysis, and related financial reporting. Monitor contract activity and communicate potential budget or compliance concerns. 
• Prepare, analyze, and distribute recurring and ad hoc financial reports from the financial system (MIP, but changing soon) and payroll system (Paycom), providing financial analysis and responding to questions from Finance and Behavioral Health leadership. 
• Coordinate payroll and labor allocation activities for Behavioral Health programs, including reviewing labor distribution reports, ensuring accurate coding, communicating changes to Payroll, and preparing payroll corrections and requests as needed. 
• Monitor employee timecard completion and approvals to ensure payroll deadlines are met and contract billing remains timely and accurate. 
• Troubleshoot payroll, timekeeping, labor allocation, invoicing, and finance issues in collaboration with Payroll, Behavioral Health leadership, and Finance staff. 
• Maintain working knowledge of Behavioral Health funding sources, grant requirements, and service contracts to ensure financial activities remain compliant with funding and regulatory requirements. 
• Maintain accurate financial records and supporting documentation in accordance with organizational policies, GAAP, Uniform Guidance, and funding agency requirements. 
• Develop and maintain proficiency in all accounting processes performed by the Behavioral Health Senior Program Accountant through ongoing cross-training to ensure the ability to independently perform all essential functions of the Behavioral Health finance role. 
• Collaborate with the Behavioral Health Senior Program Accountant to identify process improvements, strengthen internal controls, improve financial reporting, and maintain standardized procedures and documentation. 
• Respond to questions from Behavioral Health leadership regarding budgets, expenditures, invoicing, payroll, and other financial matters. 
• Perform other duties and special projects as assigned.

Effect on End Results:

Effective performance in this role ensures accurate contract budget tracking, timely invoicing, and reliable financial reporting that support the financial health and sustainability of Behavioral Health programs. The position promotes payroll accuracy, compliance with funding requirements, and sound financial stewardship through effective coordination, documentation, and communication among program, payroll, and accounting staff. As a result, leadership is equipped with accurate financial information for decision-making, contract resources are managed effectively, and organizational operations run efficiently.

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Qualifications:

• BS/BA in Accounting, Business, or related field with at least one year of financial/budgeting experience
• Knowledge of general financial accounting and cost accounting required
• Knowledge of Federal Grant Compliance (Uniform Grant Guidance) preferred
• Computer skills and proficiency in Microsoft Office (especially Excel)
• Nonprofit accounting experience preferred
• Experience using Paycom preferred
• Experience working with governmental contracts preferred
• Excellent math and organizational skills, with attention to detail
• Excellent verbal and written communication skills
• Strong organization and time management skills with the ability to prioritize competing deadlines
• Ability to work as a team member with a high degree of reliability, accuracy, and productivity
• Ability to identify and resolve problems promptly; gather and analyze information skillfully 
• Demonstrate a focus on quality and a creative mind by being accurate and thorough

Equal Employment Opportunity Statement:

We are an Equal Opportunity Employer and allemployment-related decisions are made without consideration of individuals’ race, sex, age, national origin, disability status or any other protected characteristic.