Production Planning & Procurement Manager

Description

Position: Production Planning & Procurement ManagerDepartment: Logistics/ Supply ChainWage: $80,000-$100,000Start Date: June 1st 2026Location: 43756 S Sumas Rd, Chilliwack, BC V2R 4L6 Candidate Information: We recognize that we are entering our busy season, and many strong candidates may prefer to remain committed to their current roles during this time. We still encourage you to apply—especially if you're considering a move later in the year—as we are open to discussing start dates following the busy season. About Rainbow Greenhouses
Rainbow Greenhouses supplies national retailers and independent growers across North America with year-round live goods. With over 5 million sq. ft. of greenhouse space in BC and Alberta, we operate advanced, resource-efficient growing systems powered by skilled, hands-on teams with decades of expertise. Our full-service model supports retailers with consistent quality, availability, and innovative growing solutions. At Rainbow, we grow plants, people, and partnerships with long-term success in mind. SummaryThe Production Planning & Procurement Manager is responsible for leading end-to-end planning and purchasing activities that ensure Rainbow Greenhouses consistently delivers the right products, in the right quantities, at the right time, and at the right cost. This role is a key link between Sales, Operations, Logistics, and Vendor/Supplier Management, using ERP to systematically ensure production schedules align with customer demand and procurement strategies support uninterrupted greenhouse operations. The successful candidate will bring a balance of a data driven mindset , strong supplier negotiation capability, and real-world operational thinking to own the Procure-to-Pay (PSP) cycle. This is a leadership role in a fast-paced season environment which requires daily decision-making to achieve customer On-Time In-Full delivery, Inventory Accuracy, and improve our overall Quality , production efficiency, and profitability. Alignment with Rainbow’s GRIT core values is foundational for success. ResponsibilitiesProduction Planning & Demand Alignment

• Develop and convert sales forecasts into realistic grow / production plans and purchase orders.
• Coordinate with Sales, Concept Development, Operations & Horticulture on · upcoming events. Monitor customer forecast accuracy and adjust plans accordingly in collaboration with Sales, Horticulture & Operations.
• Achieve production planning key performance targets such as: On-time and in-full

• Lead purchasing for critical materials including: Live goods, hard goods,
• Build and manage vendor relationships to ensure reliability, pricing competitiveness, and consistent quality.
• Negotiate contracts and pricing agreements, and identify alternate suppliers and contingency sources to reduce risk of disruption.
• Work collaboratively with Quality and Growing teams to ensure purchased materials meet production standards.

• Maintain appropriate stock levels of consumables and packaging to avoid downtime, while minimizing excess and obsolescence.
• Implement structured reorder point and safety stock strategies based on seasonality and consumption rates.
• Lead regular inventory cycle counts and inventory accuracy improvement initiatives on select items.
• Monitor and manage aged inventory to reduce write-offs.

• Act as the planning bridge between: Sales/Production/Growing teams and Supply Chain and logistics teams
• Ensure production schedules align with sales forecasts and shipping windows.
• Participate in production meetings to ensure short-term adjustments are made quickly when things change.
• Coordinate with logistics teams on any pickup or delivery arrangements.

• Analyze production and purchasing data to identify trends, risks, and cost-saving opportunities.
• Maintain forecasting tools and reporting dashboards (Excel, ERP system, Power BI if applicable).
• Report regularly on: Material shortages and risks, Supplier performance, Inventory health, Production plan adherence and Procurement spend and savings initiatives
• Improve planning accuracy through root cause analysis and continuous refinement.

• Drive improvements in production planning methods and procurement processes.
• Standardize procurement workflows and improve communication between departments.
• Introduce best practices such as: Supplier scorecards, Strategic sourcing plans and Forecast review cycles
• Identify automation opportunities and support ERP process improvements.

• Provide leadership to planning and procurement team members.
• Train and mentor staff in best practices for purchasing, planning, and inventory control.
• Promote accountability while maintaining a positive, collaborative culture.
• Support a workplace environment that values problem-solving, communication, and shared wins.

Qualifications & Experience

• Strong understanding of planning principles (ERP, demand planning, capacity planning).
• Strong negotiation skills and supplier relationship management experience.
• Experience working with large retail customers or high-volume distribution environments.
• Advanced Excel skills (pivot tables, forecasting models, power query preferred).
• Ability to manage complexity and shifting priorities in a seasonal environment.

• Strong planning and analytical thinking
• Comfortable with ambiguity and fast decision-making
• Strong communication and collaboration skills
• High accountability and ownership mindset
• Strong problem-solving under pressure
• Ability to work both strategically and hands-on operationally
• Continuous improvement mentality