Procurement Specialist

Primary Purpose The Procurement Specialist supports the Agency’s procurement and inventory operations by maintaining accurate vendor and inventory records, processing inventory submissions, assisting Staff with quotes and purchasing needs, monitoring stock and pricing fluctuations, and ensuring timely, organized, and compliant procurement activities.

Education and Qualification Requirements

• Minimum: High School Diploma or Equivalency
• Valid Florida Driver's License
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Basic knowledge of general office equipment

Duties

• Provide customer service to walk‑in Staff members and respond to procurement‑related inquiries.
• Maintain vendor records, insurance certificates, catalogs, and supplier performance data.
• Source and evaluate vendors, obtain quotes, and support purchasing decisions.
• Enter and process requisitions, procurement forms, and inventory submissions.
• Monitor stock levels, pricing, and reorder points; research pricing and bulk purchase options.
• Review purchase orders, confirm vendor receipt, and support PO processing as needed.
• Manage issued property records and coordinate returns or transfers for Staff members.
• Update inventory‑related spreadsheets and run reports as requested.
• Maintain accurate files in agency systems and support annual inventory activities.
• Handle multiple priorities, meet deadlines, and apply procurement best practices while adhering to Agency

policies and confidentiality requirements.

• Other duties as assigned.

Job Controls and Complexities

• Report directly to Supervisor.
• Adhere to laws/agency policy/rules/ regulations/SOP/ procedures.
• Maintain confidentiality/security of files and information obtained in the course of employment.
• Process/compile/disseminate record/public record information as directed by approving authority in accordance

with lawful requirements.

• Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and

co-workers.

• Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work,

notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)

• Demonstrates strong teamwork, communication, and interpersonal skills.
• Takes initiative, troubleshoot issues, and maintain momentum on assignments.
• Works independently with sound judgment while following verbal and written instructions.
• Prepares clear, accurate, and timely documentation.
• Applies logical, collaborative problem‑solving techniques to ensure efficient use of resources.
• Maintains professionalism, tact, and diplomacy in difficult situations when working with colleagues, other

agencies, vendors, and the public.

Contacts

• SJSO Employees
• Other government employees
• General Public
• Vendors and Suppliers

Grade Classification

• Entry to intermediate level work.
• Performs independently under general supervision.
• Work requires application of general knowledge of business practices in various situations.
• Deals with problems or situations that remain stable.

Physical Environment

• Work is primarily in an office environment under normal amount of stress.
• Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights,

weekends, and holidays.

• Stand for long periods.
• Sit for long periods.
• See at normal range or with accommodations.
• Hear at normal level or with accommodations.
• Speak understandably.
• Manual dexterity.
• Ambulate independently.
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs or more.
• Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 20 lbs or more.

Important Information Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel. The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page are considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public. This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.

EFFECTIVE:       10/8/2026 History:             New Job Description format