Procurement Specialist I or II (Dependent on Qualifications)

Salary:

FLSA Status:

Join the team that keeps the Tri-Cities moving!

Salary for Procurement Specialist I:

Position Range: $28.27 - $39.13

Hiring Range: $30.08 - $37.32

Most applicants’ offers will fall within this hiring range based on qualifications, experience, and alignment with the role’s needs.

OUR MISSION

Ben Franklin Transit (BFT) provides exceptional and cost-effective transportation services that consistently exceed customer expectations while promoting the principles and practices of livable communities and sustainable development.

OUR VALUES

We value customer service, collaboration, diversity, fiscal accountability, innovation, sustainability and safety.  Employees and representatives of BFT are expected to uphold our values and mission.

NATURE OF POSITION

Perform a variety of procurement activities that involve contract and purchase order creation, requisition processes, and price dispute resolutions. Ensure compliance to Agency guidelines, purchasing policies and procedures during negotiations and contract awards process.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties apply to both positions)

• Purchase goods, materials, components, or services aligned with specified cost, quality and delivery targets.

• Review and process purchase requisitions for completeness and accuracy; authorize payment consistent with contract terms.

• Consult with departments regarding deliver requirements, specifications, quantity, and quality of product and recommends substitutes when necessary.

• Prepare invitation for bid (IFB), request for proposal (RFP), request for quotation (RFQ), request for qualifications (RFQ), public works documents; ensure appropriate terms and conditions are applied to best allocate, manage, and control risk.

• Analyze bids, quotations, and proposals for product and services; approve and recommend contracts that meet standards.

• Monitor and administer contracts awarded; provide clarification to suppliers regarding procurement policy/procedures to resolve contract issues and questions.

• Conduct cost-analysis on new and existing suppliers; evaluate products, services, and terms of business; review and recommend cost reduction activities.

• Compile data relating to supplier performance; assess supplier performance ensuring compliance with contract terms; prepare and submit findings to management.

• Contact suppliers to resolve price, quality, delivery or invoice issues.

• Maintain accurate information utilizing databases and reports regarding procurement activities; assist in federal and state audit activities.

• Prepare purchase orders, maintain requisition and purchase order files, automatic reorder, expedite deliveries, pursue outstanding orders and resolve purchasing related problems.

• Prepare draft contracts, amendments, and addenda as directed.

• Investigate new procurement methodologies and procedures including information technology strategies.

• Establish supplier relationships and ensure continuity.

• Work with and maintain confidential information.

• Demonstrate regular and punctual attendance.

• Other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

• Understand and apply Federal, State, and local laws, codes, and regulations controlling procurement, fiscal, and contract procedures.

• Theory, practices, and methods in procurement and contract administration.

• Understand and apply Disadvantaged Business Enterprise (DBE) program.

• Research and analyze products and trends.

• Solve and expedite ordering problems.

• Establish and maintain effective working relationship with key stakeholders.

• Excellent negotiation, customer service, and consulting skills.

• Compile, analyze, and prepare data for various reporting purposes.

• Establish, file, and accurately maintain a variety of records.

• Effective technical writing skills.

• Analyze and evaluate complex problems; recommend and implement effective solutions.

• Learn new technologies, policies, procedures and guidelines established by professional organizations and/or governing agencies.

• Utilize office equipment and other relevant technology (software and systems) to meet business needs.

• Understand, follow, and communicate clearly and concisely, both orally and in writing.

• Work as a team member and independently; effectively apply organizational and time management skills; meet deadlines and comply with Agency policies.

• Exercise sound judgment in making decisions.

• Focus on tasks and recall details; handle frequent interruptions.

OTHER CHARACTERISTICS

• Collaboration:  Shares time and knowledge with others; adjusts priorities as circumstances dictate; follows through on commitments, accepts responsibility for actions, resolves interpersonal conflicts constructively. 

• Diversity: Demonstrates an awareness and respect of cultural and individual values.  Treats all people with dignity, courtesy and respect.

• Fiscal Accountability: Actively contributes to the productivity of the agency; demonstrates good stewardship of company time and resources; displays high standards of ethical conduct.

• Customer Service:  Anticipates the needs of internal and external customers; delivers quality work products and services within expected timeframes. Considers and responds appropriately to people in various situations.

• Innovation: Considers new approaches to situations; encourages ideas and improvements.

• Sustainability: Actively encourages environmental benefits and the conservation of natural resources.

• Safety: Adheres to safety related laws, regulations, standards, and practices; performs work in a safe manner; encourages and supports others to be safe while at work.

MINIMUM QUALIFICATIONS

Procurement Specialist II: Associate’s Degree in Business Administration, Public Administration or related field and three-years of relevant experience; or any equivalent combination of experience and education.

Procurement Specialist I: Associate’s Degree in Business Administration, Public Administration or related field and one year of relevant experience; or any equivalent combination of experience and education.

LICENSES, CERTIFICATIONS & OTHER REQUIREMENTS

None.

PREFERRED QUALIFICATIONS

Bachelor’s Degree in Business Administration, Public Administration or related field and four-year’s experience in a government procurement position. Experience in Workday EAM software.

PHYSICAL REQUIREMENTS

Sit for long periods of time; occasionally stand and walk; intermittently kneel, stoop, bend and twist at the waist, and reach overhead. Rarely kneel, crouch, or crawl. Occasionally lift, push/pull, or carry up to 40 pounds.

Good vision to read print and computer screen. Hear and speak to communicate in person, before groups, and over the telephone. Manual dexterity of hands and fingers to include repetitive keyboarding, grasping and reaching to operate a computer keyboard, mouse and/or standard office equipment.

WORKING CONDITIONS

Work is primarily performed in an office environment where noise, distractions, and lack of privacy may be present. Operate a motor vehicle.

If you want to give back to the community, consider hopping onboard the team that's going places!

Equal Employment Opportunity (EEO) Policy

Ben Franklin Transit (BFT) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. It is BFT’s policy to employ, train, promote, compensate, and provide conditions of employment without regard to a person’s race, color, sex, disability, religion, national origin, age, veteran’s status, citizenship, or any other status protected by applicable law.

Drug-Free Workplace Policy

Ben Franklin Transit (BFT) is a drug-free workplace.

The purpose of this policy is to ensure worker fitness for duty and to protect our employees, passengers, and the public from the risks posed by the use of alcohol and prohibited drugs.

Participation in BFT’s zero tolerance drug-free workplace policy is a condition of employment.