Procurement Specialist (Coordinator) BRTA

Procurement Specialist (Coordinator) - BRTA  

Salary Range: $60,000 - $62,666

Knowledge and Experience:

• High School Diploma or equivalent.
• Minimum 3 years procurement experience
• Computer literate.
• Prior experience with automation capabilities with sourcing and procurement platforms
• Must be Customer Service oriented - timely response, detail oriented and solid follow through

Skills:

• High level of attention to detail.
• Effective communication skills, both written and oral.
• Strong relationship capacities - Develops and maintains solid working relationships with key stakeholders and is seen as a trusted advisor and "go-to-person" on those matters.
• Strong organizational planning skills.
• Ability to work without direct supervision.
• Ability to make independent decisions in line with company policies and processes.
• Ability to read, write and speak English.

Key Accountabilities:

Procurement & Sourcing

• Source, evaluate, and procure transit-related parts, materials, and services in alignment with organizational policies
• Prepare and process purchase orders, ensuring accuracy, completeness, and compliance
• Perform price and contract negotiations with suppliers to achieve cost savings and favorable terms
• Monitor supplier performance, including delivery timelines, quality, and responsiveness
• Develop requests for RFP’s and RFQ’s for supplies, goods and services as required in compliance with FTA procurement standards

Inventory Management

• Maintain accurate inventory levels of bus, rail, or fleet components, tools, and consumables
• Monitor stock usage trends and establish reorder points to prevent shortages or overstock
• Conduct regular inventory audits, cycle counts, and reconciliation of discrepancies
• Utilize inventory management systems to track parts movement and usage

Parts Coordination & Logistics

• Coordinate the receiving, inspection, storage, and distribution of parts and materials
• Ensure timely fulfillment of maintenance work orders and requests from operations teams
• Expedite critical or emergency orders to reduce fleet downtime
• Coordinate with maintenance teams to forecast parts demand and prioritize needs

Vendor & Contract Management

• Maintain strong relationships with vendors and contractors
• Ensure compliance with procurement policies, safety standards, and regulatory requirements
• Track warranties, service agreements, and vendor documentation

Data Analysis & Reporting

• Analyze purchasing and inventory data to identify trends, savings opportunities, and process improvements
• Prepare reports on inventory levels, procurement performance, and cost metrics
• Support budgeting and forecasting activities related to parts and supplies
• Ensures consistent data accuracy of procurement and EAM tracking systems

Physical Demands and Work Environment: 

The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the job.  Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions. 

All roles may entail, to varying extents, the following physical demands:

• Long periods (potentially exceeding 8 hours per day) of walking, standing, sitting, bending, pushing, pulling, climbing, lifting, balancing, stooping, twisting, squatting, handling materials, repetitive hand-wrist motions, and traversing uneven surfaces;
• Exposure to both extreme heat and cold;
• Exposure to loud noises, fumes, and airborne particles;

In addition to the above demands inherent in every role, the following roles may entail unique physical demands, including:

• Operators/Drivers may work inside or outside vehicles and may operate vehicles for over 8 hours per day.
• Operations Supervisors and Managers may split their work between an office setting looking at a computer screen/electronic device and active transit field locations driving in a vehicle.
• Maintenance Employees may be exposed to toxic or caustic chemicals in a ventilated maintenance shop and may work with personal computers, laptops, electronic hand-held devices, complex electrical schematics, diagnostic software and testing devices, and other heavy machinery.
• Office Staff may work indoors in air-conditioned or well-ventilated facilities, including offices and cubicle spaces equipped with a telephone and computer and may entail typing or looking at a computer screen.

Additional Statements:

• Drug screening: Pursuant to Department of Transportation regulations, employment for safety-sensitive positions will be contingent upon passing a pre-employment drug screen and a physical examination. Keolis maintains a drug-free workplace. Employment will also be contingent upon completion of a background check consistent with applicable federal, state, and/or local laws. 
• Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the safest transportation company in the world. 
• Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of our operations on the communities where we operate.
• EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, pregnancy status, genetic information, veteran status, gender identification, or any other status protected by applicable law. If you require a reasonable accommodation to participate in the application or interview process, please contact KTA-HR@keolisna.com. Keolis complies with federal and state disability laws and provides reasonable accommodations to qualified applicants. 
• Work authorization: “Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position”
• Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.