Procurement Specialist

Job Overview

Location/Schedule: This position is based out of the Lloyd Corporate Plaza located in NE Portland, OR. The schedule for the position is Monday through Friday, 8:30 am to 5:00 pm.

Position: Procurement Specialist

Program: Operations

Cascadia's Mission and Vision:

Mission: Cascadia Health delivers whole health care – integrated mental health and addiction services, primary care, and housing – to promote hope and support the well-being of the communities we serve. 

Vision: We envision a community where everyone benefits from whole health care, experiences well-being, and has a self-directed, connected life. 

Position Description: The Procurement Specialist is responsible for coordinating purchasing activities across Cascadia Health’s clinical and administrative sites. This position ensures that all goods and services—ranging from medical, non-medical, food service and office supplies to facility support—are sourced cost-effectively, ethically, and in alignment with Cascadia Health’s mission and compliance requirements. The Procurement Specialist works closely with the procurement manager and vendors to maintain quality, reliability, and fiscal responsibility in all procurement activities.

The job incumbent must understand, appreciate, and respect the differences within our Cascadia community. As such, it is expected that this position promotes integrated care, our vision of trauma-informed and person-first approaches and helps create a work environment of acceptance.

Essential Responsibilities

This position description is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position. Management reserves the right to modify, add or remove duties as necessary.

General:

• Prepare and process purchase orders, requests for quotes, and vendor agreements for medical, non-medical, office, food service, and facility supplies in accordance with Cascadia Health’s procurement policies.

• Negotiate pricing, terms, and delivery schedules to optimize value for the organization.

• Manage vendor relationships, monitor performance, and resolve delivery or billing issues.

• Maintain vendor correspondence and communication across the organization.

• Collaborate with internal departments to anticipate supply needs.

• Ensure compliance with all applicable regulations, including HIPAA, nonprofit procurement standards, and federal and state purchasing requirements.

• Track and analyze purchasing data to identify cost savings and operational improvements.

• Support continuous improvement initiatives within supply chain processes and systems.

• Perform other duties as assigned.

Regulatory & Compliance:

• Comply with and implement regulations, policies, and procedures under which the department and program operate.

• Assist in crisis situations as appropriate, following emergency protocols and procedures.

• Understand fire regulations and evacuation procedures; participate in regular safety drills in compliance with department policies and procedures.

• Document and maintain records in a manner that ensures compliance with all agency policies and procedures and local, state, and federal regulations.

• Adhere to mandatory abuse reporting laws, HIPAA and 42CFR regulations requirements.

• Complete annual employee training requirements on a timely basis.

• Participate in all scheduled staff meetings, supervision sessions, and other departmental and agency meetings.

Qualifications

Education:

Required:

• High School diploma or equivalent.

Preferred:

• Associate or bachelor’s degree in Business Administration, Supply Chain Management, Healthcare Administration, or related field.

Experience:

Required:

• Minimum two years of purchasing or procurement experience.

Preferred:

• Some healthcare regulatory standards and nonprofit purchasing practices.

• Proficiency or familiarity with Workday.

Specialized Knowledge, Skills, and Abilities:

• Ability to negotiate vendor contracts and manage multiple projects simultaneously.

• Proficiency in Microsoft Office and purchasing or ERP software.

• Excellent communication, organization, and problem-solving skills.

• Demonstrated effective interpersonal and customer service skills.

• Ability to demonstrate professionalism, reliability, and initiative in daily work activities

• Knowledge of professional standards, ethical conduct, and accountability expectations in a healthcare environment.

• Ability to work proactively and effectively in a team as well as independently.

Other:

• Must have the ability to travel to multiple locations throughout the Portland Metro area.

• Must have the ability to perform CPR and properly use AED equipment. BLS certification training will be provided within the first 60 days of hire for client-facing staff, and CPR certification training will be provided within 120 days for all other staff. Certification must remain current.

Working Conditions

Environmental: Work is performed in one or more of the following: administrative office, clinical office, acute care settings and community setting including IWS residences, correctional facilities, shelters, hospitals, public places and other social service sites. Meal periods and breaks are subject to interruption. Universal Precautions and remaining alert to the environment are critical to address the potential for aggressive behavior, exposure to disease, biohazards, noise, and contaminants.

Mental Demands: The work assigned is diverse and involves addressing new and unusual circumstances. The work regularly involves a degree of unpredictability and disruption of planned tasks requiring a flexible time management approach. In addition, this position requires exercising sound judgment.

Cascadia is an Equal Opportunity employer. If you need assistance or an accommodation due to a disability, you may contact us at 503.238.0769 or peopleandculture@cascadiabhc.org.

Benefits

We offer generous benefits for our full-time and part-time employees (20 hours + pro-rated) including:

• Generous Paid Time Off Package - Full-time employees earn 6 weeks of PTO in their first year!
• Medical and Dental Coverage (begins 1st of the month following hire date)
• VSP Vision Discount Plan
• 403(b) Retirement Plan - Eligible after 60 days with immediate 100% vesting and a 1-to-1 company match up to 3% per pay period,plus the opportunity for an additional discretionary contribution (up to 5%) at the end of the fiscal year.
• Flexible Spending Account (FSA) (Medical, dependent care, and transportation options)
• Short-Term Disability, Long-Term Disability, and Life Insurance
• Paid Bereavement and Jury Duty Leave
• Length of Service Award
• Voluntary Life Insurance
• Supplemental Insurance
• Student loan forgiveness options

Wellness Benefits:

• Employee Assistance Program (EAP)
• Bike to Work Reimbursement
• Discounted Fitness Memberships
• Trauma Support Team

Starting Rate Range in USD ($)