Procurement / Sourcing Specialist I

Candidates should have strong experience handling high volume datasets, with the ability to quickly absorb, transform, and ensure accuracy of both current and historical data. They need to be skilled in organizing, filtering, and presenting data effectively to internal stakeholders and external vendors. Their background includes exporting and managing large volumes of data from ERP systems, along with close collaboration with senior buyers. Technically, they are proficient in Excel, including pivot tables and data scrubbing, and have knowledge of Power BI.

Description

The Procurement / Sourcing Specialist I is primarily responsible for processing a high volume of material requisitions, ensuring accurate vendor pricing, leveraging historical purchase data, and coordinating with suppliers to support on time delivery of goods and services.

This role focuses on execution, data accuracy, and operational efficiency within established procurement policies and procedures, supporting internal customers and maintaining strong vendor relationships to meet business needs.

Key Responsibilities

• Process a high volume of material and service requisitions in a timely and accurate manner in accordance with established procurement policies and approval requirements
• Review requisitions for completeness, accuracy, and compliance; resolve issues or discrepancies in coordination with internal requestors
• Research and validate vendor pricing using contracts, price lists, catalogs, and historical purchasing data
• Leverage historical spend and pricing information to ensure cost effective purchasing decisions and consistent application of negotiated pricing
• Create and issue purchase orders to approved vendors and ensure alignment with requisition requirements
• Coordinate with vendors to confirm order acceptance, delivery dates, and fulfillment status
• Proactively track open orders and follow up with suppliers to support on time delivery expectations
• Communicate order status, delays, or changes to internal customers in a clear and timely manner
• Coordinate expediting support delivery schedules
• Support resolution of delivery issues, pricing discrepancies, invoice mismatches, and vendor claims
• Maintain accurate procurement records and documentation within procurement and ERP systems
• Collaborate with higher level Supply Chain Specialists, Operations, and Finance as needed
• Support reporting on requisition volume, cycle time, pricing variance, and delivery performance
• Perform other duties as assigned

Skills & Qualifications

• Ability to manage and prioritize a high volume of transactional procurement activities in a fast paced environment
• Strong attention to detail with a focus on data accuracy, pricing validation, and documentation
• Working knowledge of procurement and purchasing processes
• Experience researching vendor pricing and using historical purchasing data to support decision making
• Strong organizational and time management skills
• Effective written and verbal communication skills for coordination with internal customers and suppliers
• Proficiency in Microsoft Office applications (Excel, Outlook, Word)
• Familiarity with ERP, procurement, or supply chain systems preferred
• Analytical mindset with the ability to identify pricing discrepancies and delivery risks
• Experience with RFQ Process

Education / Experience

• Required: Associate's degree or bachelor's degree in business, Supply Chain, Finance, Engineering, or a related field
• Preferred: If no Bachelor's degree, previous job experience is required.
• Prior experience in procurement, purchasing, supply chain, or high volume administrative processing preferred

Additional Expectations

• Demonstrates strong organizational and interpersonal skills
• Maintains safety, compliance, and policy adherence as top priorities
• Able to work independently within defined procedures while escalating issues appropriately

MUST HAVE

Proficiency in Microsoft Office applications (Excel, Outlook, Word)

Familiarity with ERP, procurement, or supply chain systems

Prior experience in procurement, purchasing, supply chain, or high volume administrative processing

Analytical mindset with the ability to identify pricing discrepancies and delivery risks

Experience with RFQ Process

Associate's degree or bachelor's degree in business (Highly Preferred), Supply Chain, Finance, Engineering, or a related field

Skills: Prior experience in procurement, purchasing, supply chain, or high volume administrative processing