Procurement Operations Manager

The Procurement Operations Manager is responsible for leading and executing the company’s purchasing function to ensure consistent material availability, supplier performance, and cost control. This role oversees daily purchasing operations, supplier management, production alignment, and procurement process governance.

Purchasing Execution

• Oversee end-to-end purchasing operations, including purchase order management and supplier confirmations.
• Ensure timely placement of orders aligned with production schedules and demand forecasts.
• Monitor open orders, lead times, and potential supply risks.
• Maintain accurate pricing and purchasing data within ERP systems.
• Resolve order discrepancies, delays, and invoice issues.

Supplier Management

• Manage relationships with domestic and overseas suppliers.
• Monitor supplier performance (delivery, quality, responsiveness).
• Drive corrective action plans when supplier performance falls short.
• Identify and qualify alternative suppliers when necessary to reduce risk.

Supply & Production Alignment

• Partner closely with production planning to ensure material readiness.
• Support weekly scheduling processes by ensuring procurement alignment.
• Develop mitigation strategies for long lead-time or constrained materials.
• Escalate risks proactively with recommended solutions.

Cost & Risk Management

• Reduce dependency on single-source suppliers where possible.
• Develop contingency plans for high-risk materials.

Internal Operations & Warehouse Integration

• Serve as the operational link between Procurement and Warehouse teams.
• Ensure inbound materials align with receiving capacity, storage constraints, and production timing.
• Partner with Warehouse leadership to improve material flow, issue reporting, and resolution processes.
• Oversee structured workflows for reporting material discrepancies, damages, and supplier defects.
• Support inventory integrity through strong communication between purchasing, receiving, and QC.
• Develop cross-functional procedures to prevent bottlenecks or breakdowns in material handling.
• Lead resolution of inbound supply issues impacting warehouse or production operations.

Process & Systems Governance

• Establish and enforce procurement SOPs and workflows.
• Ensure purchasing controls are followed across departments.
• Improve internal request intake processes to prevent bypassing procedures.
• Develop reporting and dashboards to provide visibility into purchasing performance.
• Optimize manual processes, streamlining with automation 

Team Leadership

• Lead and develop purchasing staff.
• Set clear performance expectations and accountability standards.
• Conduct regular 1:1 meetings and performance reviews.
• Foster a culture of responsiveness, ownership, and operational discipline.