Procurement Officer

The Procurement Officer plays a key role within the Network Procurement Team, supporting efficient, compliant, and value-driven procurement across Ipas country offices. This role is responsible for collaborating with nodes on procurement processes, ensuring alignment with Ipas policies and donor requirements, and strengthening procurement planning, execution, and documentation

This role contributes to improving procurement efficiency and effectiveness by reviewing workflows, identifying bottlenecks, and recommending process enhancements. The role also supports procurement planning, cost management, and risk mitigation through market analysis, supplier due diligence, and implementation of appropriate sourcing strategies. Working collaboratively with country and service nodes and business support functions, including the Accounts Payable team, the Procurement Officer helps ensure timely, compliant, and audit-ready procurement actions across the network

Primary Responsibilities

Procurement Process Optimization

• Review procurement workflows across nodes to identify inefficiencies and bottlenecks, and recommend process improvements.
• Develop and refine standardized procurement tools, templates, checklists, and guidelines to promote consistency and audit readiness in alignment with Ipas and donor requirements
• Strengthen solicitation and contracting practices to enhance overall procurement efficiency and effectiveness.

Risk Management & Due Diligence

• Conduct or support supplier review on the Amber Road platform and due diligence, including documentation reviews, compliance verification, and risk assessments.
• Identify procurement risks and support implementation of mitigation strategies across sourcing and contracting processes.

Procurement Planning

• Support the development, reviewing, and updating of annual and project-specific procurement plans aligned with program timelines and budgets.
• Monitor procurement plan implementation and recommend corrective actions to address delays or risks.

Capacity Building

• Provide guidance and training to node teams on procurement policies, guidelines, standard operating procedures, and best practices.
• Support the implementation of procurement systems or digital tools where applicable across the Ipas procurement process to enhance timely, cost-effective, and sustainable procurement outcome.

Operational Procurement Support

• Provide end-to-end procurement support, including requisition review, statement of work development, solicitation preparation, bid evaluations, contract drafting, and supplier engagement.
• Coordinate with the Accounts Payable team to resolve payment issues and ensure the timely processing of purchase orders, change orders, and amendments in Workday.

Requirements

Minimum

• Bachelor’s Degree in Business Administration, Supply Chain Management, related field, or equivalent relevant experience.
• Minimum of 5 years experience in procurement management within the nonprofit sector.
• Strong analytical and problem-solving skills.

• Knowledge and/or user experience of any ERP/financial and other business systems, including Microsoft 365 applications and virtual videoconferencing tools

• Ability to work across time zones and diverse cultural and geographic contexts
• Excellent communication and interpersonal skills.
• Proven ability to work collaboratively in a team-oriented environment.
• English language fluency

Preferred Skills

• Experience using Workday Procurement Module.
• International development experience
• Ability to work in Spanish, French, or Portuguese.

Competencies

• Detail-oriented
• Analytical - Ability to re-prioritize quickly, ability to accurately identify issues that require escalation to management.
• Customer Service
• Communication and Collaboration
• Decisive Risk Management and Problem Solving
• Training
• “I got this” Attitude

Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity.  We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.