Procurement Officer I

Closing Date to Apply: August 19th, 2026 @ 5 pm PST

Number of Positions: 2

Hourly: $34.24 to $54.05

Midpoint: $44.15hourly

Applicants meeting minimum qualifications may undergo further evaluation based on preferred qualifications and other job-related criteria. Only the most qualified candidates will be referred for further consideration.

Benefits: This link below will provide you with Grant PUD’s benefit that may be available if hired, different employee types are eligible for different benefits.

Grant PUD — Unified Insurance Program (uip-wa.org)

The District may use the applicant pool and results from this recruitment to fill additional vacancies in the same classification for up to six (6) months following the recruitment closing date, consistent with District policy and applicable law.

Position Summary

Under general supervision, Procurement Officer I performs entry level professional procurement and contract administration activities to support the District’s operational objectives. The position is responsible for soliciting bids and quotations, preparing and issuing purchase orders for stock and non-stock materials, equipment, public works, professional services, and general services, while ensuring compliance with applicable federal and state procurement laws, regulations and District policies.

This role partners with Procurement Officer II and III positions to support procurement lifecycle, including competitive solicitations, contract development and administration for lower risk procurements, contract closeouts, surplus asset disposition, and procurement record management. This position collaborates with internal stakeholders and external vendors to provide timely, cost-effective solutions while promoting transparency and regulatory compliance.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

•  If operating a Grant PUD vehicle is required for business purposes, the employee must comply with the Vehicle/Asset Usage Policy, IS-TA-POL-001.
• Request bids and quotations, prepare and issue purchase orders, and support procurement of inventory, non-stock materials, professional services, general services, and public works in collaboration with warehouse staff, District representatives, and project managers by preparing solicitations, evaluating responses for commercial compliance, and ensuring procurement activities comply with applicable District policies, federal and state procurement requirements.
• Perform purchasing, contracting, and administrative support activities to support efficient, compliant, and well-documented procurement and contract administration processes.
• Develop, administer, monitor, and close out low-risk contracts in coordination with project managers, including support for bid openings, site visits, pre-construction meeting materials, invoice review, and contract completion activities.
• Perform evaluations of bids and proposals received for commercial compliance with low-risk requirements. Document objective, defensible, and well supported recommendations in accordance with solicitation requirements and procurement regulations. Review and support compliance with contract and purchase order terms and procurement requirements, including bid bonds, performance bonds, prevailing wage requirements, insurance certificates, payments, schedules, deliveries, and applicable documentation while identifying and escalating issues requiring resolution.
• Maintain fair, open, and impartial relationships with suppliers, contractors, internal customers, and other stakeholders to promote ethical procurement practices, fair competition, and positive business relationships.
• Support procurement-related records management, electronic file retention, Strategic Alliance Partnership audits, and surplus processes for materials and equipment through online auction, competitive bid, or other approved methods as assigned to ensure complete, accurate, and auditable procurement records.
• Participate in ongoing procurement and public contracting training through appropriate professional and regulatory resources, including Washington State Department of Labor and Industries, NIGP, and MRSC to maintain current knowledge of procurement laws, regulations and industry best practices.
• Follow Critical Information Protection (CIP), Critical Energy Infrastructure Information (CEII), security, legal, regulatory, policy, and procedure requirements applicable to procurement activities to safeguard sensitive information and ensure regulatory compliance.
• Coordinate with Accounting, Enterprise Risk Management, Legal, and other internal stakeholders to ensure procurement activities such as, but not limited to, contract documentation, funding requirements, insurance requirements, and contractual terms receive appropriate review and comply with applicable laws, regulations, District policies, and established risk management standards.
• Provide guidance to Grant PUD personnel regarding the responsibilities and expectations of District Representatives/Project Managers administering contracted procurements and complying with established procurement policies and procedures.
• Support Supplier Development Program initiatives by applying procurement practices and procedures that promote compliance with applicable program requirements.
• Perform other duties as assigned in support of Supply Chain and Procurement operations.
• Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD / IBEW Local 77 Code of Excellence. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
• Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & Procedures.
• Actively participate in all aspects of our safety program, including but not limited to:
  • Following all safety policies and procedures.
  • Alerting supervisors and coworkers to unsafe or hazardous working conditions.
  • Reporting any safety incidents or close calls within 24 hours to your supervisor.
  • Accepting feedback from supervisors and coworkers regarding your own safety performance.

Required Qualifications (Education, Experience, Licenses & Certifications):

• Bachelor’s Degree in business, procurement, contract administration, public administration, and/or a related field OR 2 additional years of relevant experience in lieu of degree.
• Two (2) years of progressively responsible experience directly related to procurement, purchasing, contract administration, business administration, and/or a closely related field.

Preferred Qualifications (Education, Experience, Licenses & Certifications):

• Public Sector procurement experience, preferably within a public utility, municipality, or other governmental agency.
• Experience administering public works, professional services, or general services procurements.
• Experience using enterprise resource planning (ERP) or electronic procurement systems.
• Professional experience in procurement, construction, contract administration, audit, supply chain, or a related business function.

Other Knowledge, Skills & Abilities

• Knowledge of department policies and procedures; federal and state rules; compliance and reliability requirements; maintenance and repair processes; inventory control; and utility policies and procedures.
• Skill in communicating effectively with internal and external customers, contractors, staff, and departments.
• Ability to work effectively in a complex and dynamic work environment while multitasking, prioritizing, and managing details for contracts and purchase orders.
• Ability to work independently on complex tasks and non-routine matters.
• Proficiency with personal computers and software programs, including Word, Excel, Outlook, SharePoint, PowerPoint, and Adobe.

 Physical Requirements 

• Position may be eligible for a hybrid work arrangement: ☒Yes ☐No
• Majority of work is performed in a standard office setting.
  • Will perform work onsite at least two days per week at the locations of the assigned Business Units
• Typical shift of employees in this position: ☒8 hours ☒9 hours ☒10 hours ☐12 hours

*For a full list of requirements, the applicant/incumbent should refer to the Physical Capacity Evaluation (PCE). The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.  Individuals may perform other duties as assigned, including work in other functional areas.