Procurement Officer Apprentice

MINIMUM QUALIFICATIONS: 
Bachelor's degree with emphasis in Accounting/Business :related field
or ability to obtain within two years after employment
NM Chief Procurement Officer Certification or ability to obtain within one year after employment; Certified Professional Public Buyer (CPPB) or Certified Public Purchasing Officer (CPPO) preferred.
At least 5 years related experience in the business/finance field; experience in an educational or governmental purchasing/procurement function is preferred.
Ability to effectively communicate verbally and in writing.
Ability to interpret and apply federal, state and local regulations and appropriately manage interna 

 ESSENTIAL JOB FUNCTIONS: 
(The following job functions will be supervised and approved by a certified NM Chief Procurement Office

Evaluate procurement requests and issue determinations regarding the procurement method to be used.
Receive, examine, approve and process purchase :requisitions and all other procurement-based contracts; issue District purchase orders;
Assist District staff in identifying vendors that provide needed materials and/or services;
Monitor related party transactions and report potential conflicts of interest;
Manage the District's Procurement Card (P-Card) Program;
Prepare and/or review Bid Specifications and other necessary documents related to the purchase of supplies, materials and equipment; coordinate with the construction bid process with contracted architects;
Prepare and/or review Requests for Proposals and other necessary documents related to the purchase of professional services;
Coordinate the Bid/RFP response evaluation and award process; prepare Board agenda items for approval of Bid/RFP awards;
Communicate with vendors regarding vendor file information, price quotations, contract awards, dispute resolution and other procurement related issues; 

Coordinate the registration of District vehicles with the New Mexico Motor Vehicle Department; order license plates as needed;
Manage the District's vendor database, including the approval of new vendor requests, creation of new accounts and negotiation of terms;
Issue Non-taxable Certificates;
Process all vendor credit applications;
Maintain a complete and accurate record of all documentation related to assigned responsibilities; maintain the District's original record for all procurement awards, contracts, leases and other agreements;
Maintain the contract renewal calendar and coordinate contract and agreement renewals with appropriate District staff;
Investigate vendor complaints; work with Accounts Payable, Warehouse and other District staff to troubleshoot and resolve issues;
Manage the Open Encumbrance aging process;
Manage the annual IRS Form 1099 reporting requirements;
Assist with the annual District Audit, as required, for review of the Procurement function;
Assist in the training of District staff and provide technical support in the use of the Infinite VISIONS Purchasing Module and the District's procurement.