Procurement Manager

Overview & Benefits

Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents.

When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward.

For more information about Oakland County benefits and employee perks, please visit:

https://www.oakgov.com/government/human-resources/benefits/new-hire

General Summary

Minimum Qualifications

EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES

REQUIRED MINIMUM QUALIFICATIONS

• Possess a Bachelor’s degree from an accredited college or university with a preferred major in Business Administration, Public Administration, Economics, Accounting, or related field of study.
• Have a minimum of eight (8) years of full-time professional procurement or purchasing experience, in a private or public sector/government entity, at least three (3) years of which included the supervision or leadership of employees.

ADDITIONAL DESIRABLE QUALIFICATIONS

• Possession of one of the following professional certificates or equivalent: Certified Purchasing Manager (CPM), Certified Professional Public Buyer (CPPB), or Certified Professional in Supply Management (CPSM).
• Considerable knowledge of general methods and procedures for purchasing supplies and services within a defined field of activity, and familiarity with basic market conditions affecting price and availability of purchased items.
• Considerable experience managing a Union represented workforce.
• Considerable knowledge of purchasing practices and policies, and of laws and regulations governing public procurement.
• Substantial ability to make work decisions in accordance with laws, rules, regulations, and departmental policies.
• Considerable knowledge of Artificial Intelligence and use within purchasing technology.
• Substantial experience in contract negotiations and networking.
• Considerable experience engaging in vendor outreach and education, including supplier diversity efforts.
• Substantial ability to prepare and revise complex contracts, contract amendments, bid documents, and purchase orders.
• Substantial ability to plan, organize, direct, and evaluate work performed by others.
• Substantial ability to establish and maintain effective working relationships with vendors, salespeople, County officials, employees, and the public.
• Substantial ability to collect, summarize, analyze, and present information and to prepare and present recommendations related to competitive bids, procurement policies and practices.
• Substantial ability to work effectively with County management resolving administrative level problems.
• Substantial ability to utilize current word processing, Excel spreadsheets, database, e-mail, and Internet software.

SUPERVISION EXERCISED

• Plans, directs, makes staffing decisions and exercises managerial control over the Procurement Division.
• For a team of 4-8 employees: Instructs, assigns, schedules, checks work, appraises performance, and recommends employees for salary increase or promotion.
• Participates in decisions to discipline and discharge.
• Communicates policies, procedures and all change management

ESSENTIAL JOB FUNCTIONS

• Oversees development of all contracts and/or lease agreements by procurement staff to ensure that the strategy. language, terms, conditions, and provisions contained therein are appropriate, current, and accurate.
• Collaborates with Department Directors, Administrators, and Elected Officials in developing departmental specifications based on strategic direction, needs, long term cost savings, and design solicitations.
• Reviews and approves any reports or activities related to procurement that are generated for the public or Board of Commissioners.
• Analyzes and maintains comprehensive knowledge on current procurement trends to ensure that county procurement and contracting activities incorporate and reflect the most recent state and national laws, regulations, and practices.
• Conducts regular and recurring one-on-one meetings with Procurement staff to remain fully aware of contract status, set priorities and workload expectations, ensure deadlines are being met, and contracts fully executed in a timely manner.
• Develops, recommends and implements procedures for the efficient processing of purchase requisitions, purchase orders, invoices, supplier contracts and related purchasing records in order to ensure the smooth and efficient flow and recording of purchasing activities.
• Provides and/or ensures training of Procurement staff and departmental contacts on best practices, and changes to policies and procedures.
• Oversees continuous development of Procurement staff. Recommends staff development and participation in professional training and certification programs that will enhance individual skills in the procurement profession.
• Reviews and updates the County’s Procurement Policies and Procedures Manual to ensure the efficacy and integrity of the County's purchasing procedures.
• This is a working manager position that will conduct complex and high visibility RFPs. Negotiates and supervises the negotiation of contracts with vendors to ensure securing the best deals and terms.
• Develops, compiles, and analyzes data for reporting to the Chief Procurement Officer.
• Oversees efforts to increase diversity within the County’s supplier base to ensure that minority-owned, women-owned, and veteran-owned businesses have the opportunity to bid competitively for County contracts. Participates in vendor outreach programs as needed.

ADDITIONAL DUTIES & RESPONSIBILITIES

• Performs other duties as assigned by Chief Procurement Officer and department administration.
• Complies with all policies and standards.
• Utilizes current countywide and/or department specific software to complete assignments.

Detail: 
You'd be responsible for overseeing a fair and transparent centralized procurement program used by Oakland County departments and countywide elected officials in accordance with Oakland County’s Purchasing Policies and Procedures Manual, Board of Commissioner’s resolutions, and state and federal laws.

• Conducts regular and recurring one-on-one meetings with Procurement staff to remain fully aware of contract status, set priorities and workload expectations, ensure adherence to deadlines, and that contracts fully executed in a timely manner.

• Oversees efforts to increase diversity within the County’s supplier base.

• Negotiates and supervises the negotiation of contracts with vendors to ensure securing the best deals and terms.

• Provides recommendations regarding division personnel, budget, measurable goals and objectives, and technology updates as well as for the implementation of administrative policies and procedures.

• Creates and updates workflow processes to gain divisional efficiencies and recommends improvements to the County’s Purchasing Policies and Procedures Manual.

• Utilizes current countywide and/or department specific software to complete assignments.

ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS

• Ability to communicate work-related information clearly and professionally.
• Ability to work within a fast-paced environment with competing priorities.

WORKING CONDITIONS

• Hybrid opportunity with flexibility.
• Work is performed in a typical office environment.
• May be required to travel to off-campus locations in the performance of duties.

IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.

Additional Minimum Qualifications

Union*

*If applicable

EEO Statement

We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender identity, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

Inclusion Statement

Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace. If you have the skills and qualifications for the position, we encourage you to apply. All candidates are evaluated based on their ability to meet the job requirements, legal obligations and thrive in our organization. All ways, MOVING FORWARD.