Procurement, Grants, & Contracts Coordinator

Job Opportunity: Procurement, Grants, & Contracts Coordinator

Job Description

The Cow Creek Band of Umpqua Tribe of Indians invites qualified candidates to apply for the position of Procurement, Grants, & Contracts Coordinator. This full-time opportunity seeks a dedicated professional to join our dynamic team within the Land & Resource Division. This vital role is not eligible for remote work, requiring hands-on collaboration and oversight at our facilities to effectively manage and streamline all procurement, contract, and grant-related activities.

Located in the heart of our tribal operations, the Procurement, Grants, & Contracts Coordinator will play a key role in supporting our mission through meticulous management and regulatory compliance of our purchasing systems, contract negotiations, and grants administration. This position offers a challenging yet rewarding career for a proactive individual with a keen eye for detail and a strong commitment to upholding the values and financial integrity of the tribe.

Duties and Responsibilities

• Review and process contracts, agreements, and procurement documentation.
• Coordinate with departments to ensure all required documentation is included for contracts and grants.
• Track grant deliverables, deadlines, and reporting requirements.
• Maintain a centralized database for contracts and agreements.
• Ensure procurement and spending compliance with Tribal, federal, and funding agency regulations.
• Coordinate with Finance and Office Manager for purchasing requests and approvals.
• Ensures quotes and proposals are complete and accurate.
• Support staff with grant and contract documentation.
• Prepare and maintain detailed records for audits and reporting.
• Provide regular updates to the Office Manager and Division leadership on procurement, contracts, and grant status.

Requirements

• Associate’s degree in business, Finance, or Public Administration required, bachelor’s preferred.
• Minimum of 2 years’ experience in procurement, contracts, or grants management.
• Familiarity with Tribal or government procurement procedures preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple projects under tight deadlines.
• Proficient in Microsoft Office and document management systems.