Procurement Coordinator, Store Development

Support the full due diligence procurement process for new store sites, relocations, and special projects. Works closely with Real Estate, Legal, Pre-Construction and Construction teams to ensure tasks are completed accurately, on time and within scope. This role prepares and issues Requests for Proposal (RFPs), coordinates consultant bidding, assist in negotiating pricing and timeframes, and helps ensure all environmental, survey, geotechnical, and specialty reports are completed in accordance with AutoZone standards and regulatory requirements. Additional responsibilities include acting as a liaison between internal functional areas and third-party vendors for ongoing requests/deliverables as well as recommending and executing process improvements as needed to support all goals and objectives in accordance with the strategic plan.

          Coordinate Due Diligence Procurement & RFP Process

• Prepare, issue, and manage RFP packages based on approved Real Estate (RE) documentation, including PPT approvals, ATDs, contract exhibits, and site-specific requirements.
• Develop proposal forms, boring detail sheets, DD budgets, and supporting documentation.
• Coordinate RFP communications, respond to consultant inquiries, assist with negotiating pricing and timeframes

• Compile bid spreads, compare costs, and recommend consultant selection to the Procurement Manager.

  Project Coordination, Tracking and Real Estate Exchange Meeting

• Enter and maintain project data within AZAT (due diligence Access tracking), including RFP details, bids, contract info, budget data, award information, and reporting metrics.
• Forecast project timelines for the Real Estate Exchange based on due diligence completion dates.
  Assist with receiving, posting, and validating due diligence reports to ensure compliance with AutoZone’s Comprehensive Due Diligence Specifications
• Facilitate weekly Real Estate Exchange meetings: prepare all materials, manage screen sharing, and update dashboard documentation.

• Post Real Estate Exchange meeting saves updated REE documents (Proformas, reports, etc.) into appropriate approval folders and transmits documents to Transportation for review.

  Support Third-Party Vendor Management & Onboarding Program

• Maintain the consultant/vendor database and ensure compliance with AutoZone requirements for licensing, liability insurance, and regulatory documentation.
• Assist with researching new consultants and participate in evaluation and selection efforts.

• Coordinate new vendor setup in SAP with internal partners.

  Purchase Order & Invoice Processing

• Create and dispatch purchase requisitions/purchase orders for consultant services through SAP/PeopleSoft
• Receive, review, and submit invoices daily

• Maintain accurate records of cost commitments and timelines

  Partner with Development Support Manager to oversee Due Diligence Compliance and Standards

• Maintain working knowledge of ALTA, ASTM, and applicable national, state, and local requirements to ensure documentation remains compliant and accurate.

• Assist with development and maintenance of procedures, standards, and documentation to support evolving Store Development and Development Support needs.

  Additional Responsibilities

• Support Fee Development and Property Management lease buyout processes
• Complete monthly/quarterly maintenance on AZAT database including updates and modifications
• Assist in preparing environmental cases for Environmental Committee review as needed.
• Provide cross-functional operational support by coordinating with internal partners to confirm store openings, maintain opening trackers, and distribute weekly opening posters
• Assist Pre-Construction, Construction and Real Estate with securing bids for additional services (i.e. asbestos abatement engineering requests) and Legal/Escrow with survey updates.

• Associate's degree (two-year program) or equivalent formal training program.
• 0-2 years’ preferable experience in Commercial Development (Real Estate, Preconstruction, Construction, Engineering, Environmental) is a plus
• Proficient with Microsoft 365 (Word, Excel, Access, PowerPoint, Outlook, Teams, SharePoint); experience with Adobe software is a plus
• Experience with AutoCAD is a plus
• Excellent organizational skills and attention to detail with ability to manage multiple priorities and deadlines
• Strong verbal and written communication skills
• Team oriented with a proactive and flexible mindset
• Ability to read basic construction documents (plans and specs) and legal contracts is a plus