Procurement Coordinator

SUMMARY

The Procurement Coordinator is a transactional and execution-focused role responsible for purchasing materials, maintaining supply continuity, supporting vendor-driven projects, and assisting day-to-day procurement operations. This role ensures timely order placement, supplier follow-up, accurate system data, and coordination of vendor activities to support production schedules, inventory targets, and operational readiness.

ESSENTIAL DUTIES

• Execute purchase orders (POs) in alignment with demand plans, MRP signals, and min/max levels
• Expedite orders to meet production needs and resolve shortages proactively
• Maintain accurate supplier delivery dates and order status in ERP (e.g., D365)
• Coordinate closely with manufacturing, planning, engineering, and quality on material availability and issues
• Track and manage open orders, back orders, and past-due items
• Support incoming inspection coordination and supplier quality issue follow-up
• Assist with supplier communication on lead times, pricing updates, and order confirmations
• Maintain item master data (lead times, MOQ, pricing, supplier info)
• Support inventory management efforts, including cycle counts and discrepancy resolution
• Participate in cost control initiatives and identify basic cost-saving opportunities
• Ensure compliance with company procurement policies and quality/regulatory requirements
• Support project management activities related to vendors, building repairs, equipment, fixtures, automation, and outsourced manufacturing work
• Coordinate timelines, deliverables, quotes, and status updates with external vendors and internal stakeholders
• Track vendor project milestones, risks, lead times, and action items to support production readiness and implementation schedules
• Assist with supplier onboarding, documentation collection, and follow-up for quality and regulatory requirements
• Support cross-functional coordination for equipment installation, validation, and operational implementation activities

KNOWLEDGE, SKILLS, AND ABILITIES

• Execution & Reliability: Delivers on commitments with strong attention to detail
• Problem Solving: Identifies shortages, risks, and issues early and drives resolution
• Communication: Clear, concise coordination with suppliers and internal teams
• Systems Discipline: Maintains accurate and timely ERP data (Microsoft Dynamic 365)
• Project Coordination: Tracks timelines, deliverables, and vendor execution activities effectively
• Team Collaboration: Works effectively with operations, planning, engineering, and quality.

QUALIFICATIONS / REQUIREMENTS

• Bachelor’s degree in Supply Chain, Business, or related field (or equivalent experience)
• 1–3 years of purchasing, procurement, supply chain, or project coordination experience
• Experience in a manufacturing environment preferred (regulated industry a plus)
• Familiarity with ERP systems (Microsoft Dynamics 365 preferred)
• Exposure to vendor management, supplier coordination, or manufacturing project support preferred
• Experience supporting equipment builds, manufacturing transfers, or supplier-driven projects is a plus
• Strong organizational and follow-through skills
• Ability to manage multiple priorities in a fast-paced environment
• Effective communication skills across cross-functional teams.

WORKING CONDITIONS

The physical demands and work environment described below represent the activities and surroundings of the positions. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Who We Are

The Solmetex family of brands is transforming dental practice safety and efficiency. Our portfolio — Solmetex, Sterisil, DryShield, ReLeaf, and Impladent — delivers solutions that manage water and infection control, improve patient care, and help practices stay compliant with safety regulations.

We’re innovators and problem-solvers, developing advanced dental technologies that meet rigorous standards like U.S. FDA, EPA, NSF, and EU MDR. From waterline treatment to evacuation and isolation systems, our brands provide integrated solutions that make dental practices safer, cleaner, and more efficient.

At Solmetex, we’re proud of our culture of growth, collaboration, and environmental responsibility. Join us, and you’ll be part of a team shaping the future of dental care — building products that protect patients, staff, and the planet.

We offer competitive salaries, medical/dental/vision coverage, company-paid life insurance and long-term disability, a 401(k) with Safe Harbor matching, and generous paid time off.

No relocation or sponsorship assistance available.