Procurement Contracts Officer

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JOB DUTIES

• Work with NDOT Division Heads, District Operations and Maintenance Managers, and other agency personnel on Request for Proposal (RFP) bid documents, for service and maintenance and repair of roads, bridges, and their appurtenances, as well as Invitation to Bid (ITB) documents for any assigned commodity contracts.
• Write and prepare the RFP and ITB bid documents, the technical specifications/scope of work, and the terms and conditions.
• Conduct meetings with agency personnel as necessary to ensure initial understanding by all parties of the timeframe and scope of procurement activity, as well as during the finalization of these bid documents.
• Utilize critical thinking skills to prepare, review, analyze, enhance, and ensure accurate technical requirements/specifications, including anticipating issues that could be a problem when preparing an RFP or ITB.
• Prepare and ensure deliverables are identified and well defined in RFP and ITB bid documents and in any Cost Proposal documents.
• Verify and ensure that what has been identified in the scoring documents has been identified in the RFP or ITB documents.
• If an RFP has technical or functional matrices, prepare and verify that the matrices are well-defined.
• From the technical or functional matrices, prepare the individual scoring documents.
• Ensure the Evaluation Criteria are sound and have been finalized prior to releasing the RFP, including the Individual Scoring Documents.
• Verify that the points in the Individual Scoring documents match the points in the Evaluation Criteria.
• For maintenance contracts, calculate/determine prequalification amounts of bidders in accordance with Nebraska Highway and Bridge Law and Title 409, i.e., calculate a bidder's outstanding work to determine the amount of work for which any person/bidder is qualified for a particular letting and for which he/she may be awarded a contract or contracts (a maximum qualification).
• Prepare answers to any questions submitted by bidders during the Question and Answer period.
• Prepare documents for and conduct Pre-Proposal Conferences, Oral Interviews/Demonstrations, and Best and Final Offers.
• Review and confirm scores submitted by evaluators.
• Review and/or make agency award recommendations.
• Responsible for contract management activities and meets with agency personnel and/or vendors to discuss any issues that arise during a contract.
• Work to propose solutions and facilitate the resolution of any issues.
• Perform other duties as assigned.

Requirements / Qualifications:

Minimum Qualifications: Bachelor’s degree in business administration, procurement, supply/inventory operations, or related field AND five years of procurement experience. Experience can be substituted for education on a year-for-year basis.

Preferred Qualifications: 

• Experience with Microsoft Office software, including proficiency in Word, Outlook, Excel, and Adobe.
• Experience with Enterprise One or similar enterprise-wide ERP/database software.
• Experience in obtaining quotes, specifications, preparing agreements for various goods and services, making recommendations, and applying policies and procedures.
• Experience/knowledge of State Purchasing regulations.
• Experience in a customer service-type environment and accounting.

Other: Must have a valid driver’s license or the ability to provide independent authorized transportation.

KNOWLEDGE / SKILLS / ABILITIES

Knowledge of:

• State purchasing practices, regulations, methods, and procedures to make purchases involving specialized requirements.
• Solicitation or purchasing methods, analysis of products and services that have unique aspects and many critical aspects.
• Various procurement clauses.
• Price analysis techniques.
• Post-award procedures.
• Marketing and basic accounting.
• Organization structures, functions, policies/procedures, communication, and objectives as they relate to the management of programs and contracts.
• State contracting regulations.
• Working knowledge of JD Edwards or a similar integrated ERP system.
• Proficient with word processing and creating spreadsheets with MS Office.

Ability to:

• Multi-task.
• Highly organized.
• Detail-oriented.
• Have sound independent judgement.
• Sharp attention to detail.
• Accommodate new methods.
• Reliable attendance.
• Problem solve.
• Self-motivated.
• Work in team-oriented situations.
• Assess operation efficiencies and develop solutions.
• Motivate, coordinate, and direct staff.
• Understand and support established goals and objectives.
• Communicate effectively with others.

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Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.