Procurement Assistant

The Procurement Assistant will fulfill many administrative functions that align with the responsibilities of the Purchasing, Contracts, Accounting, and Shipping & Receiving teams. In this role, you will implement relevant business management concepts and processes.  

Category: Procurement 

Location: Mojave, CA

Citizenship Required: United States Citizenship

Clearance Type: None

Schedule: 9/80 Work Schedule

Relocation Assistance: Relocation assistance may be available

Benefits: 100% Paid Benefits and 401k Matching 

Summary:

Founded by legendary aircraft designer Burt Rutan, Scaled Composites is a 40-year-old aerospace company continually working to push boundaries, prove out ideas, and influence the future. We are a rapid prototyping and manufacturing facility, designing, building, and testing proof-of-concept and prototype vehicles. We have flown an average of one new aircraft type per year over our 40-year history such as Proteus, GlobalFlyer, SpaceShipOne, Model 401, and Stratolaunch.

Duties and Responsibilities may include but are not limited to:

• Maintaining assistance with processing (following the process from beginning to end of) Purchase Orders and assisting with administrative tasks, as needed, to support the Procurement Team. 
• Performing a variety of purchasing duties.
• Maintaining records and files pertinent to purchasing, contracts and shipping receiving information.
• Purchasing routine, non-discretionary materials and supplies.
• Compiling, recording, and tracking pertinent purchasing, activities and pricing data. 
• Within prescribed limits, checking status and expediting deliveries of material ordered and shipments received.
• Coordinating return of rejected or unsuitable orders. 
• Responding to requests for purchasing data and status of material activities. 
• Completing change orders and reconciling POs per invoices received, as well as obtaining invoices from vendors as needed. Maintaining the Open Order Report to ensure invoices are vouchered in a timely manner.
• Maintaining vendor relationships through phone calls and meetings.
• Setting up visitor requests for onsite visits to ensure clearance and badging is complete prior to the visit.
• Processing Request for Quotes and providing feedback and information to our internal customers.
• Fastenal Vendor Management Inventory (VMI) – processing badge updates and researching issues that may arise with the VMI machines.

Required Skills/Abilities: 

• Good verbal and written communication skills. 
• Good interpersonal and customer service skills.
• Good sales and customer service skills.
• Great organizational skills and attention to detail.
• Great time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to quickly learn Purchasing Database Program & Contracts reporting methods. 
• Ability to work autonomously, as well as in a team setting.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High School Diploma or equivalent. 
• Experience working or knowledge of Costpoint is preferred. 
• Experience and/or working knowledge of the Federal Acquisition Regulations is preferred. 

Essential Job Functions:

• Requires mobility and the ability to bend and reach 
• May infrequently require lifting, carrying, pushing, and/or pulling materials weighing up to 30 pounds. 
• Manual dexterity and coordination are required; repetitive hand motion (e.g., to operate computer keyboard) 
• Vision at close distances and the ability to adjust focus for prolonged periods (i.e., computer screen)
• Ability to remain sedentary or stationary for prolonged periods of time 
• Ability to write for extended periods of time 
• Ability to work in an office setting for prolonged periods of time
• May be asked to carry up to 20 lbs. up and down a flight of stairs on a regular basis such as files, books, office equipment, etc. 
• Occasional reaching overhead and lifting up to 15 pounds
• Ability to converse and communicate information with others
• Occasional exposure to chemical vapors and/or fumes in low non-hazardous concentration
• Potential to climb up and down steps on a daily basis
• Must be able to read and understand SDS