Procurement and Vendor Relations Analyst

New Image is looking to expand our team with the addition of a Procurement and Vendor Relations Analyst!  This position is responsible for supporting the organization’s purchasing operations through effective procurement, vendor management, reporting, and operational analysis.

Roles & Responsibilities:

Procurement & Purchasing

• Manage procurement of general office supplies and dental materials, including scheduled and ad hoc purchases
• Coordinate order placement, tracking, returns, and issue resolution with vendors and internal departments
• Ensure departments submit purchasing requests on time and follow established procurement procedures
• Monitor inventory needs and purchasing timelines to minimize disruptions to operations
• Support procurement process improvements to increase efficiency and cost control

Vendor Management

• Coordinate and participate in vendor meetings or arrange meetings for appropriate team members
• Establish and maintain new vendor accounts and relationships
• Monitor vendor pricing, promotions, deals, and new product offerings
• Manage vendor contract management and renewal tracking
• Coordinate equipment repair requests and vendor service follow-up
• Evaluate vendor performance, responsiveness, and service quality

Reporting & Analytics

• Prepare and maintain various reports related to cash flow, purchasing, and operational activity
• Assist with financial reporting and analysis
• Analyze purchasing trends, spending patterns, and operational data to support decision-making
• Develop and maintain reporting dashboards using Power BI or similar tools
• Provide reporting insights and recommendations to leadership
• Assist with bookkeeping and invoice reconciliation tasks as needed
• Assist with Quality Management System (QMS) documentation, reporting, etc. as needed
• Other duties as assigned

Qualifications & Skills:

• Bachelor’s degree in Business, Supply Chain, or other related field
• 2+ years of experience in procurement and vendor management preferred
• Experience in healthcare or dental procurement environments a plus
• Basic bookkeeping or accounting knowledge preferred
• Strong analytical and organizational skills
• A self-starter who can communicate across various levels within an organization
• A keen attention to detail is a must
• Proficiency in Microsoft Excel required
• Experience with Power BI or similar analytics tools preferred.
• Excellent communication and follow-up skills
• Ability to manage multiple projects and tasks in a fast-paced environment
• Knowledge of inventory management and purchasing best practices
• Ability to identify cost-saving opportunities and process improvements