Procurement and Purchasing Manager

Position Summary

We are seeking a strategically minded Procurement and Purchasing Manager to lead Gifthealth’s procurement and purchasing function, oversee the Buyer team, and build the strategy and systems that will drive a more proactive, data-driven, and cost-effective supply base. They will partner closely with the Supply Chain Manager to align procurement activity with demand forecasts and improve forecast accuracy across the organization, ensuring purchasing decisions are grounded in real operational data. 

Key Responsibilities

Procurement Strategy and Program Development

• Develop, document, and drive a multi-year procurement and purchasing strategy for Gifthealth that aligns sourcing decisions with business growth, cost targets, supply chain resilience, and operational priorities.
• Establish procurement policies, purchasing standards, approval workflows, and category management frameworks that create consistency, accountability, and scalability across the procurement function.
• Identify strategic sourcing opportunities including supplier consolidation, long-term contract structures, volume leverage, and dual-source strategies that reduce risk and improve total cost of ownership.
• Lead supplier negotiations for key contracts, pricing agreements, and service terms, ensuring Gifthealth achieves competitive outcomes while maintaining strong supplier relationships.
• Define and track procurement KPIs including cost savings, purchase order cycle time, on-time delivery, supplier fill rates, and spend under management, reporting outcomes to the Director of Supply Chain on a regular cadence.

Team Leadership and Development

• Directly manage and develop the Buyer team, providing clear direction, performance expectations, ongoing coaching, and structured performance reviews to build a high-performing procurement function.
• Define individual roles and responsibilities within the procurement team, ensuring workloads are appropriately distributed and each team member has clear ownership of their supplier and category portfolio.
• Identify skill gaps and development opportunities within the team, supporting growth through training, stretch assignments, and process documentation that builds institutional knowledge.
• Serve as the escalation point for procurement issues that exceed the Buyer team’s authority or require cross-functional coordination, supplier negotiation, or Director-level visibility.

Forecasting Alignment and Demand-Driven Procurement

• Partner closely with the Supply Chain Manager to align procurement planning with demand forecasts, ensuring purchasing decisions are timed, sized, and structured to support forecasted inventory needs without creating excess or shortfall.
• Actively contribute to improving forecast accuracy by surfacing procurement data, supplier lead time variability, and market intelligence that informs demand planning assumptions and purchasing cycle adjustments.
• Maintain procurement calendars and purchasing cadences in alignment with forecasting cycles, ensuring the Buyer team is placing orders at the right time and in the right quantities to meet planned inventory targets.
• Collaborate with the Supply Chain Manager to review forecast vs. actual purchasing outcomes regularly, identifying root causes of forecast misses and implementing corrective measures to drive ongoing improvement.

Supplier Relationship Management and Performance

• Own the strategic supplier relationship at the management level for Gifthealth’s most critical and highest-spend vendors, conducting formal business reviews, managing contract renewals, and resolving escalated performance issues.
• Build and maintain a supplier performance scorecard program, tracking on-time delivery, fill rates, quality, pricing compliance, and responsiveness, and using data to drive supplier accountability and continuous improvement.
• Develop and maintain a diversified supplier base that protects Gifthealth against single-source dependencies, geographic concentration risks, and capacity constraints that could affect supply continuity.
• Lead RFP and competitive bid processes for new supplier selections or contract re-evaluations, coordinating with the Buyer team and cross-functional stakeholders to evaluate proposals and select preferred partners.

Acumatica Oversight and Procurement Operations

• Oversee the team’s use of Acumatica for procurement operations, ensuring purchase orders, vendor records, item master data, and receiving transactions are being managed accurately and in accordance with established standards.
• Partner with the ERP Specialist and IT to identify and implement Acumatica workflow improvements, automation opportunities, and reporting enhancements that support the procurement team’s efficiency and visibility.
• Use Acumatica procurement data and reports to monitor open order status, spend trends, vendor performance, and inventory position, surfacing insights that inform strategy and operational decisions.
• Ensure Finance alignment on three-way match processes, AP workflows, and purchase order coding in Acumatica, partnering with the Finance team to resolve discrepancies and support clean period-close execution.

Cross-Functional Leadership and Collaboration

• Serve as the primary procurement liaison to Finance, Operations, Warehousing, and Client Supply Chain teams, ensuring purchasing activity is coordinated with broader operational and financial plans.
• Represent procurement in strategic planning discussions, new client onboarding readiness reviews, and supply chain risk assessments, providing sourcing perspective and identifying procurement implications early.
• Work with the Sustainability Manager to ensure procurement decisions and supplier selection processes align with Gifthealth’s supply chain sustainability commitments and EcoVadis program requirements.

Qualifications

• Education: Bachelor’s degree in Supply Chain Management, Business Administration, Operations, or a related field preferred. 
• Licensure/Certification: Not required. APICS CSCP, CPIM, or ISM Certified Professional in Supply Management (CPSM) is preferred.
• Experience: 3 to 5 years of procurement or purchasing experience. Candidates must have demonstrated experience building or significantly evolving a procurement strategy, managing a supplier portfolio, and partnering with supply chain planning or demand forecasting functions. Experience in healthcare, pharmaceutical, or regulated distribution environments is strongly preferred.
• Skills: 
  • Proven ability to develop and execute procurement strategies that deliver measurable cost, quality, and supply continuity outcomes.
  • Strong people management skills with a track record of building cohesive, accountable purchasing teams.
  • Experience working cross-functionally with supply chain planning, demand forecasting, or S&OP processes to align purchasing with inventory and operational targets.
  • Strong negotiation skills with demonstrated experience leading supplier contract discussions and achieving favorable commercial outcomes.
  • Proficiency with Acumatica or a comparable ERP system for procurement operations oversight, reporting, and workflow management.
  • Strong analytical skills with the ability to interpret procurement and inventory data, identify trends, and translate insights into actionable strategy and team direction.
  • Excellent communication and influence skills, with the ability to present clearly to senior leadership and build alignment with cross-functional stakeholders at all levels of the organization.

Desired Attributes

• Experience in healthcare, pharmaceutical, specialty pharmacy, or regulated distribution, with an understanding of how compliance, cold chain, and product integrity requirements shape procurement decisions.
• Hands-on experience with Acumatica’s purchasing and inventory modules, including PO workflows, vendor management, and procurement reporting capabilities.
• Familiarity with S&OP or integrated business planning processes, and experience participating in or leading demand review and supply review meetings.
• Experience managing procurement in a multi-client or 3PL environment where purchasing activity must be tracked and allocated across distinct client programs.

Work Environment

• Location: On-site, Columbus, OH
• Schedule: Full-time; standard business hours with flexibility as needed for supplier meetings, escalations, or leadership reviews.
• Regular collaboration with the Director of Supply Chain, Supply Chain Manager, Finance, Operations, and the Buyer team; occasional supplier site visits or external meetings may be required.

Key Essential Functions

• Must be able to remain stationary at a workstation for extended periods while managing procurement operations, team oversight, and reporting activities.
• Must be able to travel occasionally for supplier visits, industry events, or external business meetings as required by the role.

Employment Classification

Status: Full-time
FLSA: Exempt 

Equal Employment Opportunity (EEO) Statement

Gifthealth is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, transgender status, national origin, age, disability, veteran status, or any other legally protected status.

Disclaimer

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required of personnel. Gifthealth reserves the right to modify job duties or descriptions at any time.