Procurement & Compliance Analyst

Overview & Benefits

Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents.

When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward.

For more information about Oakland County benefits and employee perks, please visit:

https://www.oakgov.com/government/human-resources/benefits/new-hire

General Summary

Minimum Qualifications

EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES
REQUIRED MINIMUM QUALIFICATIONS
1. Have a Bachelor's degree from an accredited college or university with a major in Business Administration, Public Administration, Finance, Supply Chain Management, Data Analytics, or closely related field of study.

2. Have at least four (4) years of full-time work experience in procurement, procurement purchasing, compliance, contract administration, operational analysis, FOIA coordinator, or a closely related administrative function.

ADDITIONAL DESIRABLE QUALIFICATIONS
1. Strong Experience with data analytics, reporting, data management skills and dashboard development.
2. Experience with Enterprise Resource Planning (ERP) systems including Workday.
3. Experience in public sector procurement.
4. Experience in FOIA coordination or records management.
5. Considerable ability to provide strong customer service.
6. Considerable proficiency in Microsoft Office software including advanced proficiency in excel and working with large datasets.
7. Considerable ability to display strong analytical, organizational, communication and critical thinking skills.
8. Considerable ability to translate data into actionable insights.
9. Considerable ability to create training materials, process documentation and standardize operating procedures.
10. Considerable knowledge of procurement lifecycle management and souring processes.
11. Strong attention to detail and data accuracy skills.
12. Considerable ability to manage priorities and multiple deadlines.
13. Knowledge of procurement operations, compliance standards, and public sector purchasing practices.
14. Ability to analyze operational data and present findings in a clear and meaningful format.
15. Ability to lead operational initiatives and provide guidance to team members.
16. Ability to identify process improvement opportunities and implement operational efficiencies.
17. Considerable ability to establish and maintain effective working relationships with vendors, county officials, employees and the public.

SUPERVISION EXERCISED
Functions as a lead worker over Procurement & Compliance Specialist level staff.

ESSENTIAL JOB FUNCTIONS

• Serves as a lead resource and subject matter expert for procurement processes, procedures, and Workday procurement workflows.
• Develops, maintains, and updates procurement job aids, training materials, standard operating procedures, and process documentation.
• Coordinates and supports FOIA requests for Management & Budget and assigned departments, including tracking, communication, organization of records, and response coordination.
• Assists with maintaining procurement compliance standards and ensuring adherence to County procurement policies and procedures.
• Provides customer service and guidance to departments and procurement staff regarding procurement processes, requisitions, contracts, amendments, sourcing requirements, and system questions.
• Supports onboarding and new hire training for procurement staff and departmental users.
• Maintains procurement-related internal websites, resources, forms, templates, and informational content to ensure current and accurate guidance is available.
• Assists with bid award administration and related procurement documentation activities.
• Reviews and responds to initial procurement and process-related questions from departments and stakeholders.
• Develops, maintains, and distributes procurement dashboards, aging reports, KPI reports, workload reports, and operational analytics.
• Assists leadership with procurement strategy initiatives, operational assessments, backlog management efforts, year-end procurement activity, and reporting needs.
• Performs data analysis and develops recommendations to improve operational efficiency, reporting visibility, customer service, and compliance monitoring.
• Processes and supports small buy purchases and procurement activity under $25,000, including quotes, requisitions, purchase orders, and related procurement documentation as operationally necessary.
• Provides operational support and cross-coverage for procurement activities, including processing procurement requests and solicitations valued at $25,000 and below when necessary.
• Assists with monitoring procurement aging activity, cycle times, and workflow bottlenecks to support continuous improvement initiatives.
• Functions as a subject matter expert on procurement operational procedures and standardized processes across the division.
• May lead or coordinate special projects, operational initiatives, or process improvement efforts.
• Performs other duties as assigned.
• Utilizes current countywide and/or department specific software to complete assignments.

ESSENTIAL PHYSICAL & MENTAL REQUIREMENTS

• Ability to communicate to accurately convey information.
• Ability to operate typical office equipment and supplies.

WORKING CONDITIONS

• Hybrid opportunity.
• Work is performed in a typical office environment.

IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis has been included. Other duties and responsibilities will be assigned by the supervisor.

Additional Minimum Qualifications

Union*

*If applicable

EEO Statement

We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender identity, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

Inclusion Statement

Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace. If you have the skills and qualifications for the position, we encourage you to apply. All candidates are evaluated based on their ability to meet the job requirements, legal obligations and thrive in our organization. All ways, MOVING FORWARD.