Procurement Analyst

Position Overview
The Procurement Analyst supports the full procurement lifecycle. This role is responsible for developing and maintaining compliant procurement processes, managing vendor qualifications, and ensuring alignment with regulatory and internal standards. The ideal candidate is detail‑oriented, disciplined, and able to exercise cross-functional authority to drive vendor compliance, process adoption, and audit readiness. This is a remote position with the potential for limited travel.
Key Responsibilities
Procurement & Policy Development

• Incorporate subcontracting requirements into existing purchasing policies and procedures.
• Implement and manage a standardized vendor pre‑qualification process, including annual vendor updates.
• Document, classify, and maintain vendor category structures (e.g., subcontractor, manufacturer, supplier, service provider).
• Oversee vendor COI collection, retention, compliance tracking, and reporting, including maintenance of a central vendor repository.
• Exercise procurement ownership and cross-functional accountability to enforce compliance, quality, and documentation standards across departments.

• Support vendor onboarding and qualification, ensuring complete documentation and alignment with procurement standards.
• Maintain NQA‑1 procurement compliance, including documentation, traceability, and supplier verification requirements.
• Support DDTC registration activities and ensure vendor adherence to ITAR‑related procurement processes.
• Manage SAM.gov entity reporting and ensure records remain current and compliant.
• Conduct vendor performance assessments and risk evaluations to support sourcing decisions and continuous improvement.
• Monitor ongoing vendor compliance with insurance, qualification, and regulatory standards.

• Maintain complete, organized, and audit‑ready supplier documentation.
• Support the development and maintenance of procurement procedures, forms, templates, and work instructions.
• Prepare compliance reports, risk summaries, vendor status updates, and audit documentation as needed.
• Coordinate with internal teams during audits to provide procurement evidence, traceability records, and qualification documentation.

• 3-5 years of procurement, sourcing, or supply chain experience, preferably within construction, mechanical/electrical, industrial services, or regulated environments.
• Understanding of subcontractor procurement, insurance requirements, and qualification processes.
• Familiarity with NQA‑1, ITAR, DDTC, and federal compliance requirements (or willingness to learn).
• Experience with SAM.gov, COI management, and vendor qualification systems preferred.
• Strong organizational skills and the ability to enforce standards and drive cross-functional compliance.
• Proficiency with Microsoft Office and document management systems (e.g., SharePoint).
• Strong analytical, communication, and vendor management skills.
• High attention to detail and data accuracy
• Strong sense of accountability and ownership
• Ability to interpret and apply regulatory requirements
• Effective cross-functional communication
• Ability to manage multiple priorities and deadlines
• Commitment to audit readiness and continuous improvement

• Remote Office environment requiring extended periods of computer use, sitting, and virtual communication.
• Frequent use of computers, keyboards, and other office equipment.
• Ability to remain seated for extended periods of time.
• Occasional standing, walking, or moving throughout the home office.
• May require occasional lifting of office materials up to approximately 10-20 pounds.
• Noise level is generally quiet to moderate.