Procurement Agent

Position Summary: 

The Supply Chain Procurement Agent prepares and processes all required documentation pertaining to the purchase of routine goods and services using Infor Lawson and other computer based systems. Manages the complexity of a Shared Services environment, which requires the ability to support multiple facilities diverse material requirements simultaneously. Confirms, validates, expedites, modifies orders, and works with requestors & suppliers to ensure orders are accurate and complete. Assists with the resolution of issues that impact timely ordering of routine goods and services. Identifies repetitive challenges and suggests corresponding process improvement opportunities. Researches purchase requests from the field to identify correct products and contracts related to those products.

Minimum Qualifications:

• High School Diploma or equivalent
• Two (2) years of combined experience in supply chain and/or procurement; preferably in a healthcare setting
• Preferred: Associate’s degree in business or related field
• Preferred: Two (2) years of supply management software experience
• Preferred: Experience with contract compliance

Essential Job Functions:

In addition to the essential functions of the job listed below, employees must have on-time completion of all required education as assigned per DNV requirements, Bozeman Health policy, and other registry requirements.

• Ensures the quality of the entire procurement process, from sourcing the equipment to ensuring its’ safe arrival, to maintaining an accurate audit trail through the resolution of invoice and receiving discrepancies.
• Communicates, coordinates, and collaborates with business partners, suppliers, intermediaries, third-party service providers, and customers with clarity and professionalism.
• Reviews inventory requests, production schedules, purchase requisitions, orders, and other documents to coordinate purchasing activities.
• Informs the organization of the correct procurement policies and procedures for efficiency; assists end users with supplier selection processes; prepares and issues purchase orders, contracts and agreements.
• Manages orders to contract agreements in accordance to Group Purchasing Agreement (GPO).
• Works in partnership with Supply Chain and Accounts Payable departments to operationalize EDI transactions.
• Reviews, analyzes, and recommends changes to programs, process, and policies to increase efficiency and effectiveness.
• Gathers data for supplier performance evaluation and improvement opportunities (i.e. cost, quality, and service).

Knowledge, Skills and Abilities

• Demonstrates sound judgment, patience, and maintains a professional demeanor at all times
• Exercises tact, discretion, sensitivity, and maintains confidentiality
• Performs essential job functions successfully in a busy and stressful environment
• Learns current and new computer applications and office equipment utilized at Bozeman Health
• Strong interpersonal, verbal, and written communication skills
• Analyzes, organizes, and prioritizes work while meeting multiple deadlines

Schedule Requirements

• This role requires regular and sustained attendance.
• The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts.
• On-call work may be required to respond promptly to organizational, patient, or employee needs.

Physical Requirements

Lifting (Rarely – 30 pounds): Exerting force and/or using a negligible amount of force to lift, carry, push, pull, or otherwise move objects or people.

Sit (Continuously): Maintaining a sitting posture for extended periods may include adjusting body position to prevent discomfort or strain.

Stand (Occasionally): Maintaining a standing posture for extended periods may include adjusting body position to prevent discomfort or strain.

Walk (Occasionally): Walking and moving around within the work area requires good balance and coordination.

Climb (Rarely): Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like using feet and legs; may also use hands and arms.

Twist/Bend/Stoop/Kneel (Occasionally): Twisting, bending, stooping, and kneeling require flexibility and a wide range of motion in the spine and joints.

Reach Above Shoulder Level (Occasionally): Lifting, carrying, pushing, or pulling objects as necessary above the shoulder, requiring strength and stability.

Push/Pull (Occasionally): Using the upper extremities to press or exert force against something with steady force to thrust forward, downward, or outward.

Fine-Finger Movements (Continuously): Picking, pinching, typing, or otherwise working primarily with fingers rather than using the whole hand as in handling.

Vision (Continuously): Close visual acuity to prepare and analyze data and figures and to read computer screens, printed materials, and handwritten materials.

Cognitive Skills (Continuously): Learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions in the context of a workflow.

Exposures (Rarely): Bloodborne pathogens, such as blood, bodily fluids, or tissues. Radiation in settings where medical imaging procedures are performed. Various chemicals and medications are used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances. Infectious diseases due to contact with patients in areas that may have contagious illnesses.

*Frequency Key:  Continuously (100% - 67% of the time), Repeatedly (66% - 33% of the time), Occasionally (32% - 4% of the time), Rarely (3% - 1% of the time), Never (0%).

The above statements are intended to describe the general nature and level of work being performed by people assigned to the job classification.  They are not to be construed as a contract of any type nor an exhaustive list of all job duties performed by individuals so classified.