Procurement Administrative Specialist

Application closing date: 9/4/2026

Hiring pay range: $24.64 - $29.57

Full pay range: $24.64 - $34.50

FLSA: Non-Exempt

GENERAL PURPOSE OF JOB:

This position supports the Procurement department by performing a wide variety of routine & complex administrative duties as well as assisting with contract lifecycle management.

ESSENTIAL JOB FUNCTIONS:

(These duties are illustrative of typical essential responsibilities of the job, and may vary according to assignment)

• Collaborate with Procurement staff, ensuring each part of the procurement life cycle flows efficiently.
• Greets vendors, suppliers, and office visitors. Update and maintain all PC based procurement systems and records pertaining to all Procurement functions.
• Tracks all contracts and related contract milestones including but not limited to renewals, insurance, and amendments.
• Composes correspondence, performs research, and prepares reports. Coordinates internal and external communications on behalf of the Procurement Manager.
• Assists with the ordering, receiving, and payment of County goods and services.
• Maintains and manages the local vendor preference website and the procurement portion of the intranet.
• Communicate with departments and vendors regarding changes on orders in progress and investigate and resolve discrepancies between purchase orders and invoices.
• Educates and trains department employees and vendors regarding Procurement policies and procedures.

• Assists with coordinating the disposal of County property by various methods.
• Performs general office support functions which include but not limited to visa allocation, preparation of internal vouchers, work with Finance on auditor functions, New World Systems reports and research, generate and track Facility Dude requests, maintain and organize completed contract files and other records for the department, and order items for the department.

Other duties as assigned.

CORE COMPETENCIES:

(Representative of the knowledge, skills, and abilities expected of the position)

• Public Service: A commitment to the mission of providing exceptional services to the citizens of Garfield County. It is who we are, and what we do.
• Customer Service: A commitment to providing exceptional service to all customers (internal & external), which includes being helpful, professional, courteous, and taking the time to understand customers' needs.
• Stewardship & Innovation: Is a good steward of public resources and looks for ways to be innovative and improve efficiencies.
• Teamwork: Able to work together with a diverse group of people towards a shared goal, while considering the needs of others.
• Business Technology: Ability to utilize the technology required of the position and demonstrates a willingness to learn modern technologies as required to assist the County in providing exceptional services, innovation, and work efficiency.
• Communication: Proficient in communication, and able to communicate using the English language, including written, verbal, or other communication channels as required by the position.

BENEFITS:

• Medical, Vision, Dental
• Disability & Life Insurance
• Retirement Plan
• Paid Vacation & Sick Time
• Employee Wellness Programs
• Employee Gyms

To view the complete benefits information, please visit https://www.garfieldcountyco.gov/human-resources/benefits-brochure/