Permanent Payroll and Benefits Officer
Sudbury Catholic District School Board • Sudbury, ON • Full Time
Posted on Wed, Jun 3, 2026
Our School Board is host to and celebrates diverse cultures and is comprised of dedicated staff committed to high quality education that inspires and promotes lifelong learning. The Board is currently seeking a Payroll and Benefits Officer.
Under the supervision of the Manager, Financial Services, the Payroll and Benefits Officer is responsible for the effective and efficient delivery of payroll and benefits services. The role ensures that payroll data is accurate, properly authorized, and maintained in accordance with internal controls, statutory requirements, and established procedures.
Essential Qualifications Education / Certification2-year community college or equivalent in accounting or other related fieldCanadian Payroll Compliance Practitioner Certification (PCP)
Experience RequiredFive (5) years of recent related working experience
Key Activities
The position is responsible for maintaining and updating payroll system data, testing system upgrades, and ensuring the integrity of all payroll-related records. Payroll processing activities include pay runs, retirement gratuities, and other payroll adjustments, ensuring that all payments are completed accurately and within required timelines.
The role ensures that vacation pay and statutory holiday pay are consistently tracked and paid in accordance with applicable collective agreements and the Employment Standards Act. The position prepares and processes bi ‑ weekly and monthly remittances to various agencies, including unions, pension plans, and government bodies. The Payroll and Benefits Officer reconciles benefit programs such as health care, long ‑ term disability, and life insurance on a monthly basis and prepares associated payments. The role also prepares, reconciles, and submits pension data to OMERS and the Ontario Teachers’ Pension Plan, and supports annual reporting requirements, including T4 and T4A reconciliation and preparation.
The position performs a range of accounting-related duties, including reconciling accounts within the Financial Management System, preparing journal entries, reconciling recoverable costs, issuing invoices, and preparing year ‑ end wage and vacation accurals. Wage cost projections and tracking of special programs, are also completed as required.
The Payroll and Benefits Officer provides statistical data and reports to support decision-making and ensures that all payroll documentation is maintained for audit purposes. Other related duties may be assigned from time to time
Knowledge and Skills
Scope of Knowledge
The position requires a working knowledge of relevant ministerial and Board policies, directives, and guidelines related to payroll and benefits administration. This knowledge is applied to ensure payroll and benefits transactions are processed accurately and in compliance with applicable legislation, collective agreements, and Board requirements. The Payroll and Benefits Coordinator provides clarification and explanation of policies, procedures, and requirements to employees and managers as required, supports periodic monitoring and review of payroll and benefits records or transactions as directed by the supervisor, and maintains accurate, complete, and well ‑ organized records and files.
Knowledge of departmental financial authorities and financial coding structures (chart of accounts) is required to verify the completeness and accuracy of financial information.
Skills
Proficiency in the use of computerized systems, including Word, Excel, and in a Windows environment, is essential. Strong mathematical and analytical skills are required, along with excellent organizational and time management abilities.
The role requires excellent organizational and time management skills to manage multiple deadlines, as well as the ability to work independently with minimal supervision.
Maintaining excellent discretion and the ability to uphold confidentiality is crucial in any professional setting. This means being able to handle sensitive information with care and ensuring that it is not disclosed to unauthorized individuals. It involves understanding the importance of privacy and being able to recognize situations where confidentiality is required.
Interpersonal and communication skills are required to obtain and provide information, respond to enquiries and to provide training and guidance on work methods and practices to colleagues. It is essential to be able to communicate effectively and relate to people tactfully, diplomatically, and professionally at all times.
Problem solving skills are required to detect and troubleshoot problems with electronic data and reports and to format data and reports to meet specified requirements.
Ability to work both independently and in a team environment.
The ability to provide regular attendance is mandatory.
Our board is committed to providing safe environments for our students and staff. Should you receive an offer of employment will include the requirement to submit an acceptable Police Record Vulnerable Sector Check, and completion of the Ministry of Labour Worker Health and Safety Awareness in 4 Steps Training (on-line) prior to the commencement of any employment duties.For more information on this opportunity and working for Sudbury Catholic Schools, please view the fully detailed job description by clicking here and visit www.sudburycatholicschools.ca. Qualified applicants are encouraged to apply and submit an up-to-date resume, along with supporting educational / training documentation. This job posting is for an existing position vacancy. All applicants are thanked for their interest; however, only those selected for an interview will be contacted.
As part of its commitment to equity, diversity and inclusivity, the Sudbury Catholic District School Board is committed to building a diverse and qualified workforce which reflects and serves the needs of its students and its communities, and supports the mission, vision and values of the Board.
In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes. For questions about this collection of information please contact Human Resources Services at (705) 673-5620.
If you require a disability-related accommodation to participate in the recruitment process, or if you have questions about this collection of information, please contact Human Resources Services at (705) 673-5620.
Thank you for your interest in Sudbury Catholic Schools.
Mission: To realize each student’s potential within our inclusive Catholic learning community by nurturing and developing their mind, body and spirit.
Vision: Leaders in Learning and Faith