Payroll Technician I

Job Overview

This is a specialized position responsible for performing tasks associated with Loudoun County Public School Board payroll policies and regulations.  This position will verify employee data and prepare verification of employment documentation. This position will be the primary person to answer the Payroll Divisions telephone inquiries.  This is a fast-paced position and this person must have knowledge of payroll procedures to be able to respond to inquiries from employees.  

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Responds to all payroll inquires, through telephone, email, & in person communicate for the Transportation Division.
• Verifies accuracy of all new employee data in the Oracle system; distributes paperwork to respective personnel for processing. 
• Responds to inquiries regarding timecards, deductions, earnings, leave balances, direct deposits, & payslips.
• Prepares stop/void/reissue payment requests.
• Scans payroll documentation for records retention.
• Assists employees with setting up & viewing their electronic payslips, direct deposits, tax withholding forms, & Form W-2.
• Manages all purchase card transactions & bookkeeping for the Payroll Division.
• Responds to subpoena requests by providing payroll documentation.
• Shreds the division’s confidential payroll documents.
• Manages the mail for the entire division, including sending, receiving, and distributing.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

     High school graduate or GED required

Experience

     Experience in working with automated payroll system; or any equivalent combination of education, experience, and/or training to demonstrate the standards, concepts and guidelines to perform the responsibilities of the position

     Licenses and Certifications

     NA

     Knowledge, Skills and Abilities

• Knowledge of payroll processing procedures, and standard office practices, procedures, and equipment
• Ability to operate standard office equipment such as photocopiers, scanners, printers, eFax, & personal computer
• Strong communication skills
• Experience in collaborative teamwork
• Strong ability to organize
• Ability to work under pressure with frequent interruptions
• Knowledge of Microsoft Office

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to:Coordinator, Accounting

FLSA Status: Non-exempt

Months/Days/Hours: 12 months/ 254 days/ 8 hours

Salary Level:Universal  Level 7

Salary Scale: https://www.lcps.org/compensation

Salary Range: $27.34 - $35.18

Remote Work Eligible: Partial

Union Designation: Non-Certified

Essential  Personnel Disclosure 

Employees who perform the responsibilities of this job are considered essential personnel. Essential personnel are designated employees who must report for work during a delay or emergency situations. A workplace emergency is an unforeseen situation that threatens the staff, pupils, or the public; disrupts or shuts down business operations; or causes physical or environmental damage. Emergencies may be natural or manmade. It is incumbent upon the supervisor to inform and confirm which essential personnel are required to work during emergency closings. Notification and confirmation of the expectation of essential personnel to report to work, or maintain as-needed status, will be executed with as much advanced notice as possible via in-person communication or email.