Payroll Tax Analyst

At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli PC has an immediate opening for a Payroll Tax Analyst in the Kansas City office. The successful candidate will have 5 years’ experience working with multi-state payroll taxes and reconciliations, along with payroll processing.  Must be able to work in a fast-paced, high-volume environment, and be able to adjust as needed to the firm’s continually growing needs. 

CORE RESPONSIBILITIES

• Manage Payroll Tax Reporting and Compliance (25%):
• Provide required reporting to support various payroll tax needs
• Reconcile quarterly and annual tax reports
• Verify and balance transactions, such as payroll registers to tax deposits and reports
• Stay up to date on new federal, state and local tax regulations
• Register and maintain federal, state and local tax accounts
• Register and maintain SUI accounts
• Track remote employees/tax setups
• Prepare tax adjustments and work with payroll vendor to process
• Tax Guidance and Support (25%):
• Serve as primary point of contact for all tax agencies, remote tax situations, tax reconciliations, tax audits and new tax jurisdictions.
• Maintain excellent relationships with tax agencies and payroll vendors
• Provide tax guidance and support to Payroll and HR teams and all employees of the firm
• Manage POA forms for tax agencies
• Complete KC and STL local tax refund request letters for employees
• Work closely with Shareholders re: tax rates on regular wages, off-cycle payrolls and fiscal year-end payrolls
• Manage Sick Leave/PTO Plans (20%):
• With HR guidance, create and/or modify firm PTO and sick leave plans in payroll system
• Research state sick leave laws, especially in states with only remote workers, as well as paid family and medical leave laws
• Payroll Operations (20%):
• Assist with review of tax withholdings and supplemental tax withholdings as it relates to shareholder off-cycle/bonus payrolls
• Assist with processing of both semi-monthly staff and monthly Shareholder payrolls, as needed. Duties include:

• Pay rate & status updates
• Issuing of manual checks and off-cycle payroll as needed
• Wire transfer/Same Day ACH processing
• Other duties as assigned (10%).

Employees approved for flexible work arrangements are expected to be available and maintain a practice of reliable, consistent attendance at all times during the employees scheduled work shift including, but not limited to, Zoom, email and voicemail, and by phone.

QUALIFICATIONS

• Bachelor’s degree in accounting, human resources or related field
• Three to five years’ experience working with multi-state payroll taxes and reconciliations
• Five to seven years’ experience with payroll processing
• Proficient in UKG/UltiPro payroll system preferred, iManage Records Manager, and Microsoft programs Word, Excel and Outlook. Advanced Excel skills preferred.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.