Payroll Supervisor

Payroll Supervisor

Administration

Reports To: Director of Finance

Schedule: 40 hours/52 weeks, Supervisor

Salary: Commensurate with Supervisor Agreement

Job Summary: Responsible for overseeing and managing the organization’s payroll functions to ensure accurate
and timely processing of employee compensation. This includes ensuring compliance with relevant laws and
regulations, resolving discrepancies, maintaining payroll records, and collaborating with the Human Resource
department. The Payroll Supervisor also implements process improvements and ensures adherence to company
policies and deadlines.

Preferred Qualifications:

• Bachelor’s degree in finance or accounting preferred
• Minimum of four years of experience in school payroll and benefits 
• Demonstrated proficiency with computers required. Working knowledge of Windows based programs and
  Google (word processing, spreadsheets and presentation software), required
• Demonstrated high level of confidentiality, integrity, and discretion
• Demonstrated excellent verbal and written communication skills
• Demonstrated ability to work collaboratively and establish positive relationships with colleagues, school
  staff, and the kids and families of FHPS
• Demonstrated ability to be highly organized and work well under pressure
• Ability to work a flexible schedule when necessary

Essential Job Functions:

• Process biweekly payroll for teachers, administrators, supervisors

• Reconcile the biweekly payroll

• Monitor and reconcile payroll liability accounts

• Submit payroll direct deposit to the district’s financial institution

• Complete ORS biweekly reports, final payroll details, audits, payments, and small steps campaign

• Prepare monthly and year-end journal entries

• Complete, file, and reconcile the IRS form 941 by the required deadline

• Prepare and submit annual W-2 forms by the required deadline 

• Process annual group life charges

• Report quarterly unemployment wages to appropriate institution

• Complete State of Michigan monthly tax return, including sales tax

• Assist with calculation of bus drivers 30-hour average

• Assist with reconciling employee benefits to the employee ledger

• Assist with calendar year close and open

• Assist with fiscal year end close

• Update tax tables as necessary

• Prepare payroll due diligence letters

• Prepare information for all payroll-related audits

• Assist with employee retirement questions related to MPSERS

• Assist with unemployment claims

• Serve as back-up to the payroll technician, including processing biweekly payroll for support staff

• Assist with estimating employee costs for grants and other funding

• Monitor and track ESTA to ensure compliance

• Consistent and reliable punctuality and attendance

• Perform other duties as assigned by the Director of Finance

Physical Requirements:

While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or
feel, reach with hands and arms, climb or balance, stoop, kneel, jump, crouch, or crawl, talk, hear (in a quiet or
noisy environment). The employee must be able to lift and/or move a minimum of 20 pounds and occasionally
exceeding 20 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to
adjust/focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions of the job.

Work Environment:

The noise level in the work environment is usually moderate to loud. Work will be performed primarily indoors but
may need to be outdoors occasionally.

Mental Functions:
While performing the duties of this job, the employee is required to compare, analyze, communicate both orally
and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and
negotiate.

Evaluation:
In accordance with the Supervisor Agreement.

Terms of Employment:

The employee will remain free of any alcohol or drugs throughout his/her employment with the district as outlined in Board Policy #4210.

The Forest Hills Public School District does not discriminate on the basis of race, color, national origin, religion, age, sex (including pregnancy, gender identity, or sexual orientation), marital status, disability, genetic information, or any other legally prohibited basis in its employment decisions or the provision of services.