Payroll Supervisor

Position Summary: Plan, organize and supervise payroll operations. Provide support to other departments as needed. Perform the lead role in developing management information reports as they relate to payroll.

• Record and maintain all payroll files, downloading data to electronic Accounting system.
• Produce timely payroll, including all payroll checks, direct deposits and all associated reports, prepare manual checks as required.
• Verify all time and attendance for all departments. Ensure all department supervisors have reviewed and approved department time and time off for each pay period.
• Use time and attendance and payroll software in a competent and professional manner, uses other computer software (word processing, spreadsheets) as required.
• Prepare, maintain and monitor individual employee payroll deduction ledgers/schedules, child support, garnishments, company purchases, employee tips and 401(k).
• Transmit direct deposit information to bank and confirm receipt by the bank.
• Prepare and maintain assigned payroll and finance department records and reports, specifically including pay period, monthly, quarterly and annual payroll reports.
• Oversee and supervise payroll operations and staff and coordinate with departments as needed.
• Plan, schedule, assign and review work of payroll staff to ensure the accurate and timely processing of bi-weekly payrolls.
• Supervises all aspects of daily operations of the payroll personnel.
• Ensures that payroll personnel are in compliance with Chinook Winds policies and procedures.
• Recommends measures for improving work procedures and worker performance to increase quality and enhance job safety.
• Manages employees during the shift and ensures appropriate professional standards of behavior, work standards, productivity, practices and customer care are enforced. 
• Assigns duties, responsibilities, and work areas to employees in accordance with work requirements.
• Completes, monitors, and develops staff through evaluation and development plans.
• Train staff on department payroll and policies, procedures, regulations and legal requirements.
• Generate reports in a timely manner as requested.
• Other duties as assigned.

Position Qualifications

WORKERS IN THIS POSITION MUST BE 21 OR OLDER

Competency Statements

Comprehensive working knowledge of integrated/automated payroll systems and practices.

Must have knowledge of applicable federal and state wage and hour laws and regulations related to payroll to include garnishments, child support orders and levies.

Attention to detail and the ability to ensure accuracy and meet strict timelines.

Must have good oral and written communication skills and the ability to work effectively with a broad array of employees.

Ability to supervise, train, evaluate, motivate and lead staff.

Computer skills, including word processing, spreadsheets, and knowledge of computerized systems

Knowledge of budgeting processes, accounting charts of accounts and Generally Accepted Accounting Principles (GAAP).

Working knowledge of direct deposit functions as well as payment vehicles such as pay cards.

Education

Associates degree in accounting, business management or related area. Bachelor’s degree is preferred.

Experience

Five years’ payroll experience working with the administration of a computerized payroll system.

Three years’ supervisory experience.

One year payroll supervisory experience.

Computer Skills

Microsoft Office intermediate level, focus on Excel and Word 

Certificates & Licenses

Siletz Tribal Gaming License

Physical Demands

Stand Occasionally

Walk Occasionally

Sit Constantly

Handling/Fingering Constantly

Reach Outward Constantly

Reach Above Shoulder Occasionally

Climb Not Applicable

Crawl Not Applicable

Squat or Kneel Occasionally

Bend Occasionally

Lift/Carry

10 lbs or less Frequently

11-20 lbs Frequently

21-50 lbs Occasionally

51-100 lbs Not Applicable

Over 100 lbs Not Applicable

Push/Pull

12 lbs or less Frequently

13-25 lbs Occasionally

26-40 lbs Occasionally

41-100 lbs Occasionally

Other Physical Requirements

Vision: Near and Far

Sense of Sound

Work Environment

Work will take place in a small office environment with occasional exposure to a busy resort and gaming environment with multiple distractions. The noise level in the work environment is usually quiet to moderate. Occasionally the work environment will be in locations exposed to smoke and the associated effects.  

Working Conditions

Conditions of employment include passing a pre-employment drug screen, a background investigation, and completing a 180-day introductory period.