Payroll Specialist

Reports to: Director of Finance                                    

Department: Accounting 

FLSA Classification: Exempt

Travel: Occasional (up to 5%)

JOB SUMMARY: 

The Payroll Specialist is responsible for accurate and timely processing of payroll, completing applicable reports, maintaining records, and maintaining the HRIS system applications and modules.  

JOB FUNCTIONS AND RESPONSIBILITIES: 

• Oversee the payroll functions of the organization; acts as primary for processing of payroll.  

• Prepares and maintains accurate records and reports of payroll transactions. 

• Processes status and pay changes as needed including processing of annual merit increases for the organization.  

• Works closely with Accounting to ensure accurate reconciliation to the GL. 

• Ensures compliance with federal, state, and local payroll, wage, and hour laws. 

• Facilitates audits for payroll, worker’s compensation, 403b,and other audits as needed. 

• Completes recurring reports for the department/organization to include turnover reporting, affirmative action, 403b, blind ratio, and worker’s compensation payroll reporting.  

• Manages the employee hardship loan and tuition reimbursement programs for the organization.  

• Identifies and recommends updates to payroll processes, systems, software, and best practices. 

• Responsible for 403b plan administration to include processing of enrollments, withdrawals, and loans, facilitating education sessions for employees, and ensuring accurate documentation and records are kept.  

• Ensures tax filings are completed accurately and timely by HRIS vendor. 

• May assist with reconciling of billing and invoicing from benefit carriers as needed. 

• Enters and audits data in the HRIS system to ensure accuracy.  

• Oversees and maintains optimal functions of the HRIS, which may include installation, customization, development, maintenance, and upgrades to applications, systems and modules. 

• Provides training, technical support, troubleshooting, and guidance to HRIS users 

• Complete and manage special projects as assigned; work closely with supervisors and other departments. 

• Exemplifies the Lighthouse values: Be limitless, Be a team, Be people-centered, Be resilient, Be trustworthy.  

• Other duties as assigned. 

• Demonstrate and embodies our values: Be Limitless, Be Resilient, Be People Centered, Be a Team, and Be Trustworthy  

EDUCATION/EXPERIENCE: 

• High School Diploma or GED Required 

• Bachelor’s degree in Business Administration, Human Resources, Accounting or related field preferred 

• 2-5 years related experience 

• 1 + years in human resources preferred 

• 1+ years in payroll for a multi-state organization preferred 

• Manufacturing and/or nonprofit experience a plus 

SKILLS/ABILITIES: 

• Bilingual – Spanish/English 

• Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes 

• Excellent verbal and written communication skills; must be able to communicate clearly and effectively across all levels of the organization  

• Excellent organizational skills and attention to detail 

• Strong analytical and problem-solving skills 

• Excellent customer service skills Ability to act with integrity and professionalism 

• Ability to maintain a high level of confidentiality 

• Proficient with Microsoft Office Suite 

• Expert level knowledge and skills with Microsoft Excel 

• Extensive knowledge with payroll software and/or HRIS systems; experience with Paycom is a plus 

PHYSICAL REQUIREMENTS: 

• Prolonged periods of sitting at a desk and working on a computer 

This job description does not imply these are the only duties to be performed.  The incumbent in this position will perform such other tasks as may be required for the effective operations of the Division/Department upon request by his/her supervisor. 

Please note: Under the AbilityOne Program, Vibrant Works gives hiring preference to individuals who are legally blind. Any decision to disclose a disability by an applicant related to the hiring preference is completely voluntary. Requesting such information is also a part of our affirmative action efforts. Information that is disclosed will remain confidential. Also, your decision not to disclose disability status will not have a negative impact in the hiring process. 

Vibrant Works is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, honorably discharged veteran or military status, the presence of any sensory, mental or physical disability, the use of a dog guide or service animal by a person with a disability, or any other characteristic protected by federal, state, or local law.