Payroll Specialist Senior - Finance Department

TITLE:   Payroll Specialist Senior

JOB DESCRIPTION:

Prepare, process, balance, and distribute payroll; maintain payroll records ensuring correct salaries are given and proper deductions are made.

QUALIFICATIONS:

1. Education and/or experience equivalent to a High School Diploma or GED
2. One (1) year of basic accounting, bookkeeping, and/or payroll experience on an automated system.
3. State of Arizona Identity Verified (IVP) Fingerprint Clearance Card.
4. Completion of District administered skills tests.

ESSENTIAL FUNCTIONS: 

(Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics.  This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES:

• Process payroll for all employees on automated system (SERP).
• Prepare checks and reports for all non-employee payroll vendors including federal, state and local agencies, and prepare and confirm deposit at Clearinghouse for direct deposits.
• Balance payroll reports and process and maintain all mandatory and voluntary deductions.
• Verify correct wage garnishment amounts; ensure checks reflect correct time worked, reconcile data in automated time keeping software (TCP), run interface to main payroll system and post payroll to the general ledger.
• Process new employees, transfers, FTE changes, and termination data on system with correct assignments.
• Resolve payroll issues; assist employees with changes and questions.
• Prepare quarterly reports, prepare and distributes W-2 Forms.
• Process time cards for employees and substitutes, ensuring accuracy.
• Print checks; run multiple payroll reports; and complete wage verification forms for various agencies.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:

• Knowledge of basic accounting and bookkeeping methods, practices and procedures
• Knowledge of computer accounting software
• Knowledge of public relations/customer service methods and practices
• Knowledge of District, federal and state rules and regulations related to payroll
• Skill maintaining accurate and timely data entry of all information into Human Resources/Payroll databases
• Skill utilizing computer databases to develop reports and payroll checks
• Skill utilizing customer service techniques in responding to inquiries and complaints
• Skill establishing and maintaining effective working relationships

WORKING CONDITIONS:

Fast paced general office environment with extensive student and public contact

PHYSICAL EFFORT:

Repetitive motion and eye strain through extensive utilization of computer hardware and software.

Please note that the closing date for this posting may be changed at any time without prior notice  

CATEGORY:  Classified

WORK YEAR: 12 months

DEPARTMENT/SCHOOL: Finance Department