Payroll Specialist

Job Title

Department

Reports to

Effective Date

Position Summary

At Premium Loaves, we move fast, execute flawlessly, and take care of our people — just like we do our sandwiches. We’re looking for a Payroll Specialist to ensure accurate, timely, and compliant payroll processing across multiple states. You’ll be the go-to expert for all things payroll — from wage and hour compliance to system reporting — and will play a critical role in supporting our field teams and corporate staff. Prior payroll experience is a plus, but not required — we’re looking for someone who is detail-oriented, deadline-driven, thrives in a collaborative, fast-moving environment, and is eager to learn and grow.

Duties & Responsibilities

• Processes accurate and timely biweekly payroll for employees across multiple states
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge
• Ensures compliance with federal, state, and local payroll, wage, and tax regulations
• Maintains and audits payroll records, including direct deposits, deductions, and tax withholdings
• Processes wage garnishments, levies, and other court-ordered deductions in compliance with federal and state regulations; ensures timely and accurate withholding and remittance
• Research and resolves payroll discrepancies quickly and professionally
• Collaborates with HR and Accounting team to ensure employee changes and payroll data are correctly captured and reconciled
• Uploads and posts payroll journal entries to the General Ledger in Sage, ensuring accuracy and proper account coding
• Assists with special projects such as process improvements, system implementations, compliance updates, policy documentation, and year-end processing
• Serves as a subject matter expert for payroll-related inquiries from employees, managers, and HR
• Enters, maintains, and processes information in Paycom; information may include processing new hire information, employees’ hourly rates, salaries, bonuses, driver maintenance reimbursements, tips, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Performs other duties as assigned

Preferred Skills & Qualifications

• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Word, Excel, Outlook, Teams and related software
• Proficient with HRIS software (Paycom preferred)
• Ability to work independently and collaboratively in a fast-paced environment
• Proven ability to meet deadlines
• Strong communication and interpersonal skills

Education & Experience

• High school diploma or equivalent required
• Degree in Human Resources, Accounting or related field is preferred
• Minimum 2+ years of payroll experience, including multi-state payroll processing is preferred
• Strong knowledge of wage and hour laws, payroll tax regulations, and compliance requirements is preferred
• Certified Payroll Professional (CPP) or currently pursuing certification is preferred

Physical Requirements

• Ability to lift to 15 pounds without assistance
• Ability to hear within the normal range
• Ability to see within normal parameters
• Ability to sit for long periods

This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned. It is the policy of Premium Loaves to comply with all federal and state laws concerning the employment of individuals with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC). Premium Loaves provides equal employment opportunities to all employee and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This Franchisee is an affiliate of several entities which independently own and operate Jimmy John’s Sandwiches franchise locations. Our company is based in Illinois, operating 89+ Jimmy John’s stores in 6 states (Texas, Illinois, Wisconsin, Ohio, North Carolina, and South Carolina) and we are continuing to grow with new store development and acquisitions. We strive to be the BEST Jimmy John’s Franchisee group, deliver EXCEPTIONAL customer service and provide GREAT CAREER OPPORTUNITIES to our employees.

Qualifications

Full-time team members (30+ hours/week) are eligible for our benefits package, which includes:

• Dental Insurance
• Medical Insurance
• Vision Insurance
• Retirement plan with employer match
• Paid Time Off
• Bonus pay