Payroll Specialist

Monmouth University is seeking applications for a part-time Payroll Specialist in the Division of Accounting.
The candidate would be expected to: assist in preparing and processing a timely and accurate payroll for University full time and part time employees, including student employees, biweekly; review and approve employee maintenance workflow items, including performing wage computations and reviewing other necessary information; provide information to assist employees and managers on all payroll related matters: understanding their paychecks, tax questions, benefit premiums, and deductions; prepare vouchers for accounts payable processing, prepare supporting documents and complete mailing for all third party payments; prepare pension file for remittance of pension premiums and prepare related expense vouchers for wire transfer.

This is an on-campus, in-person, non-remote position. 

Duties and Responsibilities:

• Prepare and process a timely and accurate payroll for University full time and part time employees, including student employees, biweekly:
  
  • Complete Employee Maintenance: Update employee records and ensure all permanent changes are completed before creating payroll batches.
  • Complete Pre-Payroll Checks: Review tables to generate the pre-payroll audit reports and validate the pay group data.
  • Open Payroll: Review configuration of payroll for each pay group.
  • Create Payroll Processing Batches for all pay groups: Import time for hourly employees, import earnings, and complete data entry when applicable.
  • Review and Validate Data: Generate and review Time Validation, Time Balance and Time Clock reports to validate data; edit time entry when applicable.
  • Submit Pay Data, Submit Time and Calculate Payroll: Execute submission of data, run and review preliminary audit reports, make manual adjustments when applicable.
  • Complete Payroll Processing: Run and review payroll balance reports, create and transmit the direct deposit file and print checks.

• Provide information and assistance to employees and managers regarding payroll-related matters, including paychecks, tax withholding, deductions, benefit premiums, and other payroll inquiries; escalate complex issues as appropriate.
• Review payroll-related general ledger or accounting reports and assist with reconciliation and correction of discrepancies.
• Maintain the confidentiality and security of payroll, tax, banking, and employee compensation information in accordance with University policies and applicable laws and regulations.
• Prepare vouchers for accounts payable processing, prepare supporting documents and complete mailing for all third-party payments.
• Prepare pension file for remittance of pension premiums and prepare related expense vouchers for wire transfer.
• Assist in the processing and distribution of Internal Revenue Service (IRS) Wage and Tax Statements (W-2’s).
• Other duties as assigned.

Minimum Requirements: 

• Minimum of 3–5 years of progressively responsible payroll experience, preferably in a complex organizational environment; experience with a computerized payroll/timekeeping system required.
• Experience with automated payroll systems, including direct hand-on experience in the execution of a mid-sized payroll.
• Ability to thrive in a fast-paced environment with shifting priorities, and have a strong customer service orientation.
• Excellent interpersonal, organizational and communication skills.
• Intermediate Level Knowledge of MS Word and Excel 2016.
• Must be able to utilize a variety of computer software programs in order to successfully complete assigned tasks.
• Must be able to treat confidential and sensitive information appropriately.
• Must be able to operate a variety of office equipment.

Preferred Requirements:

• Knowledge of Ultimate Software – Ultipro Payroll Solution (UKG).
• Experience working in higher education or an education-related setting.

Working at Monmouth University perks:

• Part-Time Staff earn sick leave according to the New Jersey Paid Sick Leave Act. 
• Employee Assistance Program (EAP).
• Fitness Center - Employees are entitled to use the Fitness Center while employed in their PT capacity.
• Recreational & Cultural Activities - Athletic and cultural events throughout the academic year are open to employees. Many of these events are open to employees free of charge or at reduced costs.
• University Bookstore discount - Employees receive a ten percent (10%) discount on most items purchased in the University Bookstore. 

To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University

Department:

Division of Accounting

Work Schedules:  

TBD

Total Weeks Per Year

52

Hours Per Week:

20 - 25 hours

Expected Salary:

$28 - $32 per hour

Union:

N/A

Job Posting Close Date:

Open until filled