Payroll Specialist - Part Time

Payroll Specialist - Part Time

Job Description

Dwight-Englewood School, the largest independent school in Bergen County, NJ, and a growing, vibrant, and diverse learning community in the New York City metro area, is seeking a part time Payroll Specialist with strong experience processing payroll using the ADP Workforce Now platform and Time and Attendance module.  The PR Specialist will be responsible for end-to-end administration of all payroll-related functions, management of payroll data, compliance, reporting and reconciliation.   This position is an integral part of the Business Office Team, reports directly to the Controller and works closely with the Sr. Accountant and Human Resources.

 Responsibilities:

• Accurately process semi-monthly payroll while ensuring compliance with federal, state, and local payroll, wage and hour laws and best practices. Prepare relevant payroll reports for management. 

• Process all changes to the ADP database and ensure departmental allocations and ADP import is accurate.

• Calculate and process various intermittent pays and payroll deductions. 

• Review employee contributions and deductions for accuracy and consistency with employee election of benefits.

• Maintain accurate employee payroll records including tax withholding forms, payroll deductions, changes in employee status and other payroll information.

• Maintain employee data integrity and ensure confidentiality and security of data.   

• Ensure the accuracy of proper accrual and recording of employee attendance and time off.

• Review periodic employer federal and state tax returns and ensure payroll tax deposits are timely and accurate.

• Issue W-2's and filing of the federal and state reports that are associated with employer's payroll taxes.   

• Calculated fiscal year-end accruals and adjustments to payroll.  

• Participate in and prepare reports and reconciliations for the annual year-end financial audit, IRS 990, and 403b and Workers Compensation audits.  

• Work directly with the Human Resources team on employee on-boarding and off-boarding as it relates to payroll and benefits. Identify and resolve discrepancies in payroll and employee data.

• Proactive in suggesting improvements to payroll processes. Stay informed about changes in labor laws and adjust payroll and benefits practices accordingly.

• Provide support to employees for utilizing ADP self-service.  

• Develop the schedules, calendars, and communications for Payroll. 

• Other duties and special projects as required.

Candidate Qualifications:

• Minimum of 5 years’ experience processing payroll for at least 200 employees using ADP Workforce Now and Time and Attendance required. 

• Accounting or bookkeeping experience as it relates to payroll entries is required.

• Working knowledge of wage and hours laws, both federal and in the state of New Jersey

• Clear understanding of deferred compensation plans including 403b, 457b and 457f and related wage and contribution limits.

• Strong analytical ability, organizational skills, and attention to detail

• Skilled in using excel and google sheets.

• Excellent oral and written communication skills in English; bilingual is a plus.

• Ability to work both as part of our team as well as independently and to prioritize assignments and workload.  

• A solid work ethic is expected. 

• Ability to work 25 hours per week and be available for a flexible schedule depending on payroll processing dates.  This position may require additional hours  in preparation of annual audits.

• Preferred start date ASAP 

• This position is on-site.

Terms of Employment:

• This is a 12-month staff position.

• Salaries are based on experience. The salary range for this position is $35 to $38/hr

• Professional days are considered workdays and participation in planned activities is mandatory.

• Dwight-Englewood offers a comprehensive benefits package including, health, dental, and vision insurance, 403(b) plan, life insurance, tuition remission, and a generous time-off policy.

Dwight-Englewood School is an equal opportunity employer and does not discriminate on the basis of sex, ethnicity, age, national origin, religion, genetic information, marital status, sexual orientation, gender identity, pregnancy or military veteran status. The diversity of our student body supports our commitment to employ a diverse faculty and staff. Educators from all backgrounds who bring knowledge and expertise in equity, diversity and multicultural education are especially encouraged to apply.