Payroll Specialist

Location: Tallahassee, FL (Hybrid)

The Payroll Specialist will be responsible for ensuring accurate and timely processing of payroll, maintaining employee records, and resolving payroll-related issues. 

Essential Functions 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential job functions for this position include:

• Process payroll for employees using multiple system integrations ensuring accuracy and timeliness. 
• Maintain employee records, including personal information, hours worked, and payroll deductions. 
• Calculate wages and deductions, including taxes, benefits, and other payroll-related expenses. 
• Resolve payroll-related issues, such as discrepancies in pay, vacation time, and sick leave. 
• Collaborate with HR, Finance, and other departments to ensure accurate and timely processing of employee payments and related deductions. 
• Assist with year-end payroll activities, including W-2 processing and filing. 
• Respond to employee inquiries related to payroll and benefits. 
• Understand all Company compensatory and timekeeping policies and procedures. 
• Provide payroll services in a multistate environment for company employees. 
• Ensure timeliness of changes and communications to staff and end users. 
• Perform clerical payroll duties involved in the preparation and processing of payroll including entering data into the time entry and payroll systems, verifying the accuracy of data and computations, balancing payroll totals, and maintaining detailed records. 
• Review timesheets for accuracy and make necessary corrections in accordance with payroll processing procedures and company policy. 
• Research and resolve payroll discrepancies/inquiries to include timesheet corrections. 
• Respond to all pay-related inquiries using discretion and effective communication. 
• Provide excellent customer service. 
• Assist with answering general payroll inquiries received through the payroll helpline or general payroll email inbox. 
• Establish and maintain a quality working relationship with employees and co-workers. 
• Maintain strict confidentiality of all payroll matters. 
• Other duties asrequired.

Competencies

Required skills and abilities to effectively perform this position include, but are not limited to:

• Adapts effectively to changing priorities, environments, and competing demands.
• Accepts feedback constructively and adjusts approach to improve performance.
• Demonstrates strong listening, comprehension, and communication skills.
• Communicates clearly and effectively in both written and verbal formats.
• Keeps stakeholders informed usingappropriate communicationmethods.
• Approaches challenges with a proactive, solutions-oriented mindset.
• Demonstrates personal drive, accountability, and integrity in all work.
• Understands how individual contributions impact team and mission success.
• Collaborates effectively and fosters a team-oriented environment.
• Continuouslyseeksto improve processes and drive operational excellence.
• Assesses strengths and development areas to support continuous growth.
• Actively pursues learning opportunities and applies feedback to improve.
• Builds andmaintainspositive, professional working relationships.
• Demonstrates tact, respect, and conflict resolution skills in team settings.
• Delivers responsive, courteous service while managing challenging situations and meeting commitments.
• Excellent attention to detail and accuracy. 
• Strong analytical and problem-solving skills. 
• Ability to handle confidential and sensitive information with professionalism. 
• Effective communication and interpersonal skills. 

Education and Experience

• Associate’sdegree inAccounting, Finance, Business Administration, or related field, with 2-4years of experience in payroll administration or related position. Combined education and experience may be considered in lieu of degree. 
• Strong knowledge of state and federal payroll laws and regulations. 
• Proficiency in using payroll software and MS Office applications. 

Preferred Education and Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field
• Certified Payroll Professional (CPP) designation. 
• ADP Workforce and Deltek Costpoint experience. 
• Experience within the Government Contracting industry. 

Supervisory Responsibility 
This position does not have supervisory responsibility. 

Work Environment, Programs, and Tools 
This position will frequently be required to sit, talk, listen, use eye acuity, and use hands/fingers to grasp or type. 

This position will also occasionally require walking and standing. This position will also frequently require the individual to use the following tools, equipment, or programs: Computer, printer/scanner/fax, Microsoft Office suite, and Deltek Costpoint. 

Position Type/Expected Hours of Work

This position will be hybrid and will require adherence to the Company’s remote work policy and core Eastern business hours. This position is a full-time hourly non-exempt position, expected to work 40 hours a week. This position may require evening/weekend work and work outside of regular business hours of operations when needed to support Payroll Operations. 

Travel

Must be willing and able to travel. Significant travel is not expected for this position. 

Security Clearance

A security clearance is not required for this position.

Other Duties 
This job description is not intended to be an all-inclusive list of activities, duties, responsibilities, and standards required of this position. Duties, responsibilities, and activities may change at any time with or without notice.

AAP/EEO Statement 
NOVA Technologies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color religion, sex (including pregnancy, sexual orientation, and gender identity, consistent with Title VII), national origin, age, disability, genetic information, veteran status, or any other characteristics protected by applicable law.