Payroll Specialist

At My HR Professionals, we are dedicated to cultivating a culture of learning and empowering team members to deliver a proactive, professional, and exceptional service experience. We value and understand the importance of work/life balance, work flexibility, and a great work environment as a foundation to providing exceptional service.  We are looking for team players with passion, drive, and a desire to learn. Our team is not one unit or department it is the entire company, which is why we firmly believe in operating as One Team, One Company.  Working at My HR Professionals means holding yourself accountable to add value to the team.  If you enjoy a challenging, fast-paced, and evolving workplace, then My HR Professionals is the team for you!

Job Summary:

Works within the Payroll Department by reviewing/proofreading payroll data for completeness & accuracy, process payroll, and scanning payroll/employee data into our paperless office system.  Work with various client companies and their employees to provide accurate processing of employee payroll checks, evaluate payroll and employee information.  Work hours may vary and other duties may be assigned to meet business needs

The essential duties associated with processing the above level of worksite employees are as follows:

• Gathers, coordinates, calculates, inputs, and verifies clients’ employee hours, pay rates, changes, and information gathered from clients within the payroll software
• Required to meet timeframes for input of client and their employee data into software for timely payroll processing
• Maintain, file, and scan any documentation or correspondence with clients or their employees within internal software systems when applicable
• Provides quality customer service to both clients and their employees and assists in fulfilling their requests, getting them to the correct team member, or assisting in the questions when applicable
• Maintains effective communication and coordination with clients, client employees, internal team members, and upper management to build a trusting and long-lasting business relationship
• Updates and maintains all client processing manuals to ensure current and accurate instructions for how to process that client’s payroll
• Verifies all imported data or hand keyed data entered in My HR Professionals’ software system for accurate to ensure no payroll is processed incorrectly
• Occasionally assist other Payroll Team Members with workloads whenever necessary

Physical Requirements

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position requires the ability to read handwritten and rendered alphanumeric text, distinguish by sight numerical and mechanical differences, ability to focus on tasks for long periods of time, manual dexterity of both hands, occasional sitting for long periods of time, occasional standing, twisting and bending from a standing position and some light lifting.

Job Specifications

Education: High School Graduate or G.E.D.; Computer Aptitude, Customer Service, and Teamwork

Experience: Prefer 6 months to one year office, teamwork, or customer service experience. 

Skills: Able to maintain confidential client and employee information.  Attentive to details and capable of accurately transposing information between media formats.  Well organized.  Cooperative and willing to assist others.  Able to use computer applications inclusive of Word, Excel, Outlook, and common web browsers.  Able to consistently adhere to procedures and critical adherence to deadlines.

Job Context:  100% Indoor, cubicle office, business clothes, mostly sitting and standing, critical adherence to deadlines

Position Classification:  Non-Exempt. (Exempt/Non-Exempt)

Non-Safety sensitive position 

NOTE:  Reviewed FLSA and the above position meets the appropriate classification guidelines.