Payroll Specialist, Multi-State Operations

Executive Summary

The Payroll Specialist is a key contributor to the Finance operations team, responsible for the administration of end-to-end payroll services. This on-site role requires a professional with high accountability, advanced technical proficiency in Paycom, and a deep understanding of multi-state regulatory requirements. Reporting directly to the Director of Payroll and Benefits, the Specialist ensures operational excellence and audit-ready accuracy across all payroll functions.

Primary Responsibilities

• Full-Cycle Payroll Execution: Oversee the timely processing of multi-state payroll, ensuring 100% accuracy in data entry, wage calculations, and tax withholdings.
• Regulatory Compliance & Oversight: Monitor and apply federal, state, and local tax regulations across all active jurisdictions. Ensure strict adherence to FLSA standards and internal financial controls.
• Benefits & Deductions Coordination: Collaborate with the Director to manage and audit payroll deductions for benefits, 401(k) contributions, and other voluntary withholdings.
• Reconciliation: Prepare workpapers for month-end reconciliations and annual tax filings.
• Internal Advisory: Act as a point of contact for employees and management, providing resolutions to payroll, tax, and benefits-related inquiries.

Professional Qualifications

• Experience: Minimum of five years of professional payroll experience, with a specific focus on high-volume, multi-state environments.
• Technical Proficiency: Mastery of the Paycom ecosystem is required. High proficiency in Microsoft Excel (Pivot Tables, VLOOKUPs, and complex formulas) is essential.
• Professionalism: Demonstrated ability to handle sensitive and confidential information with the utmost discretion and integrity.
• Communication: Refined written and verbal communication skills, suitable for reporting to executive leadership and supporting a diverse workforce.
• Education: Bachelor’s degree in Finance, Accounting, or Business Administration is preferred. CPP (Certified Payroll Professional) designation is a plus.

Training:

In addition to on-the-job training, all employees will have multiple continuing education opportunities throughout the year. Depending on work assignments, you will attend industry- specific training internally and/or externally. We also provide ample opportunities to learn new and innovative skills to become a thought leader within the industry.

Salary: Competitive

Benefits:

At M&J, we do not ask you to give up your personal life for your career; we encourage a healthy work/life balance by providing you with the tools, compensation, and benefits to achieve a high quality of life. To learn more about the benefits we provide, visit mjcpa.com/careers.

Mauldin and Jenkins Culture:

Your goals and ideas matter at Mauldin & Jenkins – you are an integral part of our team, working with other like-minded professionals in a technologically advanced, dynamic and friendly environment. Our dynamic environment provides opportunities for our employees to succeed. Mauldin & Jenkins, LLC is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.