Payroll Specialist

People love to work here, plain and simple.

It’s easy to love your job when you’re surrounded by driven, passionate leaders. We show up every day and give it our all; not because we have to, but because we want to.

POSITION SUMMARY

Coordinates the weekly payroll process, including preparing and processing payroll direct deposit files, manual payroll checks, tracking timesheets and absences, and initial preparation of all weekly, monthly, quarterly and annual payroll reporting. Prepares and submits reports and/or payments for 401(K), Unions, federal and state agencies and others. Prepares and reviews quarterly and yearly tax reports and maintains all records in accordance with state, local and federal government regulations and internal policies.

PRIMARY RESPONSIBILITIES

Payroll Processing

• Processes payroll accurately and on time. Calculates wages, salaries, bonuses, overtime, and deductions, such as taxes, insurance, 401k contributions, and other benefits.

• Coordinates the timesheet collection process by checking for accuracy, verifying timesheets are received for all daily work reports, and following up with associates and managers on missing timesheets. 

• Prepares weekly payroll by entering time, balancing hours and verifying pay rates and deductions are calculated correctly.

• Processes manual payroll checks, as needed, by printing checks and coordinating with Accounting Manager to complete any additional bank requirements.

Record Keeping

• Participates in the onboarding process for all new hires, including training on how to navigate the time keeping systems. (HH2 and Workday)

• Reviews W-4 and Direct Deposit information for new associates, for errors or omissions.

• Researches and responds to state unemployment verifications, employment audits, and all verification of employment requests.

• Researches and responds to requests for information regarding possible garnishments of associate pay.

• Maintains electronic file system, creates new electronic folders for payroll archives and coordinates paperless environment initiatives for previous and current year files.

Company Support

• Serves as primary liaison to associates, assisting them with payroll-related inquiries and resolving any issues or discrepancies that may arise. This may involve investigating and correcting payroll errors and discrepancies.

• Contributes to a team environment by participating in department meetings and aids the department when needed. Maintains open communication lines across the organization.

• Maintains electronic organization of all documents and files within Workday, Microsoft Office applications and other shared department folders.

• Documents and executes labor movements as requested by associates.

• Processes and audits monthly/weekly per diems in conjunction with Travel Premium incentives.

• Works with Regional Leadership to manage mileage reimbursement process including auditing and processing all requests timely.

MINIMUM QUALIFICATIONS

• Experience with large company payroll administration (500+ associates).

• Experience with outsourced payroll software systems; Workday preferred but not required.

• Proven expertise processing payroll for prevailing wage/certified payroll projects.

• Adequate knowledge of regional/state/local income tax jurisdictions and reporting requirements.

• Proficient with Microsoft Office computer applications.

• Construction/Manufacturing industry experience a plus but not required.

WORKING CONDITIONS

The position requires work in an office environment.

Note: This job description reflects a summary of the job and does not prescribe or restrict the responsibilities that may be assigned. The job description is subject to change at any time.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans