Payroll Specialist

Responsible for accurately processing Lifeworks payroll and completing related administrative and compliance tasks, ensuring timely and error-free payroll operations.

Position Title: Payroll Specialist

Department: Finance-Payroll

Hours: Full-time; 40 hours/week, Monday – Friday (non-exempt)

Location: Lifeworks Services – Richfield, MN (Hybrid)

Compensation: $24.30 to $27.30 per hour

Bonus Eligible: Yearly

What we offer employees

Lifeworks offers a comprehensive benefits package which includes:

• 18 days of PTO accrued in the first year of employment
• 11 paid holidays (New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, Christmas Day, and a Personal Holiday)
• Medical, dental, vision, life, AD&D insurance, short & long-term disability coverage
• Health Savings Account (HSA), Flexible Savings Account (FSA), and prescription drug coverage
• Up to $3,000 annually in tuition reimbursement and student loan forgiveness when eligibility requirements are met
• 403(b) retirement plan – Lifeworks contributes 3% of your salary and matches up to 4% of employee contributions
• Employee Assistance Program (EAP)

Why Work at Lifeworks

Lifeworks is an industry leader on the forward edge of partnering with people with disabilities in innovative, person-centered ways. Disability inclusion is our true north, guiding every service we provide and ensuring that people with disabilities have opportunities, can thrive, and defy expectations. The Lifeworks Team is collaborative, passionate, and strategic, using a person-centered approach to increase access in our communities.

You’ll succeed in this role if you:

• Are capable of performing the essential functions of the job, with or without reasonable accommodation.
• Can clearly understand and communicate written and verbal instructions.
• Demonstrate reliability, consistent attendance, and punctuality to meet business needs.
• Are highly organized with strong attention to detail.
• Work independently with excellent time management and prioritization skills.
• Collaborate effectively with others to achieve shared goals and objectives.
• Build and maintain strong, professional relationships.
• Take initiative to strengthen relationships with current partners and expand into new communities.
• Can pass a Department of Human Services background study and drug test, and maintain reliable transportation for work-related travel (e.g., office locations, training sites).

How you’ll be spending your time: 

• Processing payroll for designated employee groups with accuracy and timeliness.
• Calculating and applying appropriate withholding taxes.
• Reconciling payroll transactions to ensure accuracy across assigned groups.
• Setting up and maintaining employee payroll records, including deductions and updates.
• Collaborating across departments to support consistent, reliable, and efficient payroll practices.
• Assisting with benefit deductions and enrollment processes.
• Responding to employment verification requests in a timely manner.
• Staying current on payroll laws and regulations to ensure compliance.
• Providing high-quality customer service for all payroll-related inquiries.
• Setting clear performance goals and actively pursuing opportunities to enhance skills and effectiveness.

• Associate degree in Finance or a related field with a minimum of 3 years of payroll and payroll tax experience, or an equivalent combination of education and relevant work experience totaling at least 5 years.
• Strong verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite, including Excel, and experience with 10-key data entry.
• Ability to navigate and interpret financial databases effectively.
• Experience with Paylocity or similar payroll systems preferred.

Equity Statement:

Lifeworks strives to be radically accessible, diverse, equitable, and inclusive. We appreciate the vibrancy of differences, center the voices of silenced and marginalized people, and champion universal rights.

Lifeworks Services is committed to hiring people from a variety of diverse cultures with diverse life experiences. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, familial status; genetic information, or any other characteristic protected by law.

Lifeworks Services is an equal opportunity employer, and we encourage members of diverse groups to apply.

We are committed to an inclusive and accessible hiring process. If you need an accommodation to apply or participate in an interview, please contact us at D365-HR@lifeworks.org or 651-454-2732, and we will be happy to support you.