Payroll Specialist I

Overview

The Payroll Specialist I is responsible for accurately processing biweekly and monthly payroll for approximately 1,200–2,000 employees across multiple states. This role manages payroll reconciliations, audits, tax adjustments, payment processing, employee payroll inquiries, and payroll-related reporting. The ideal candidate has corporate payroll experience, strong attention to detail, and the ability to manage strict deadlines while working independently and collaboratively.

Responsibilities

• Process biweekly and monthly payroll for 1,200–2,000 employees across multiple states.
• Reconcile employee earnings, deductions, taxes, and payroll totals.
• Run payroll audit reports and submit reconciliations to management for review and approval.
• Coordinate with managers to ensure employee timecards and worked hours are reviewed and approved by established deadlines.
• Enter and update payroll information as needed.
• Process payroll tax adjustments and company reclassifications.
• Process on-demand and manual payments as required.
• Process EIB data loads.
• Run, review, and audit payroll integrations.
• Set up and audit employee tax and payment elections.
• Process W-2 corrections as needed.
• Set up and maintain garnishments and tax levies.
• Prepare, organize, and distribute payroll checks and pay slips.
• Manage payroll cases and assist with the Payroll Help Line.
• Respond to payroll-related questions from employees, Human Resources, and Benefits teams.
• Research and resolve payroll discrepancies and employee concerns.
• Maintain accurate and confidential payroll records.
• Support special payroll projects and additional responsibilities as assigned.
• Meet strict daily payroll deadlines while accurately prioritizing multiple tasks.
• Work overtime during payroll deadlines or high-volume periods when needed.

Qualifications

• Minimum of 2 years of corporate payroll-processing experience.
• Experience processing high-volume payroll preferred.
• Experience supporting multistate payroll preferred.
• General knowledge of payroll principles, including overtime calculations, deductions, payroll taxes, and tax withholding.
• Experience with payroll reconciliation, audits, tax adjustments, manual payments, garnishments, and W-2 corrections preferred.
• Experience with EIB loads and payroll integrations preferred.
• Strong Microsoft Excel and Word skills.
• Strong mathematical, analytical, and problem-solving abilities.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to maintain accuracy under strict deadlines.
• Excellent written, verbal, and listening communication skills.
• Strong customer-service skills and professional work ethic.
• Ability to handle confidential employee and payroll information.
• Ability to work independently and effectively as part of a team.
• Must be willing to work in the office during the training period and as needed.
• Must be available to work overtime when required.
• Must meet conditional job offer requirements including background, drug test, fit for duty and agility.