Payroll Specialist / HR Coordinator

Company Background

At Brandywine, 'Best in Class' is our mission and our focus in developing, building and managing the nation's most remarkable Class-A office, multi-family and mixed-use properties. We continuously support and give back to the communities in which we live and work. Our mission drives our corporate culture to foster the potential for excellence in every employee. Our company was founded in 1994 by Jerry Sweeney, who serves as our President and CEO. We are a publicly traded company listed on the New York Stock Exchange (NYSE: BDN) operating in select markets across the nation.

Summary

As a Payroll Specialist/HR Coordinator, the primary function of this position is to handle all processes related to the payroll function – including but not limited to, accurate and timely processing of multiple payroll schedules, ownership of the payroll and compensation modules in the HRIS platform, and compliance. Additionally, you will assist in a variety of HR functions, including reporting, invoice processing, and administrative duties. Your role will be crucial in fostering a positive work environment and ensuring that the company’s HR operations run smoothly.

Responsibilities

Payroll:

• Process regular and off-cycle payroll, ensuring accuracy and compliance with company policies and legal requirements.
• Manage payroll data including new hires, terminations, promotions, and other changes.
• Perform account reconciliations, timely resolution of payroll discrepancies, and address employee payroll inquiries.
• Maintain and update payroll records and ensure timely and accurate tax filings.
• Ensure accurate dissemination of information to 3rd party vendors, such as 401(k) contributions, ESPP deductions, etc.
• Oversee all aspects of system administration for payroll system (including payroll, time & attendance, tax compliance, and reporting) and serve as primary contact with vendor.
• Prepare and post all payroll-related journal entries.
• Ensure compliance with federal, state, and local employment laws and regulations.
• Prepare and submit required reports to external auditors, government agencies and internal stakeholders.

Additional Responsibilities:

Recruitment & Talent Acquisition Support:

• Assist in recruiting efforts by posting open positions, processing requisition paperwork, and scheduling interviews.

Employee Relations:

• Address employee concerns and resolve issues in a timely and effective manner

Performance Management:

• Support performance management processes, including performance reviews and disciplinary actions.

HR Administration:

• Maintain employee records, prepare internal HR forms, update HR databases, and assist in the preparation of HR reports

HR Projects and Initiatives:

• Participate in ad hoc projects, including policy development, employee engagement activities, learning & development, and reporting

General Administration:

• Process department invoices, assist in execution of semi-annual Foundations orientation program, assist with ad hoc assignments as needed
• Other duties as assigned

Qualifications

Education:

Bachelor's degree in Human Resources, Business Administration, or related field preferred

Experience:

• Minimum 2-4 years of payroll administration and a general understanding of the Human Resources function

Skills:

• Proficiency in ADP Workforce Now required
• Experience working for a publicly traded company strongly preferred
• Thorough understanding of payroll processes, tax regulations, and employment laws
• High attention to detail and accuracy
• Ability to regularly handle confidential information
• Mid-to-advanced skills in Microsoft Office suite – specifically Excel
• Strong organizational and time management skills
• Track record of building strong relationships across all levels of an organization
• Attention to quality in all aspects of position responsibilities

Certifications:

PHR or SHRM-CP or payroll-based certification a plus