Payroll Specialist

AboutUs

HVS is a people-first organization with a long history of consistent growth and a team distributed across 35+ locations nationwide. Despite our reach, we operate with a strong sense of unity and collaboration — leveraging technology to stay connected and hosting annual company-paid team trips to bring everyone together. From Florida to New York City to Mexico, we invest in our people and our culture.

About the Opportunity

HVS is seeking a detail-oriented and process-driven Payroll Specialist to manage end-to-end payroll processing across four related companies.

In this role, you will be responsible for processing accurate and timely semi-monthly payroll for approximately 110 salaried employees across 20+ states. You will manage complex compensation structures including commissions, expense reimbursements, bonuses, and benefits deductions, while maintaining payroll integrity and ensuring full compliance with applicable regulations.

If you are highly organized, thrive on accuracy, and take pride in keeping critical behind-the-scenes operations running seamlessly, this role may be the perfect fit for you.

• Payroll Processing: Process semi-monthly payroll across multiple entities for approximately 110 employees, ensuring accuracy, timeliness, and compliance with federal, state, and local payroll tax laws

• Commission & Compensation Management: Compile, review, and validate commission reports, expense reimbursements, bonuses, garnishments, benefits deductions, and 401(k) contributions for accurate inclusion in payroll

• Auditing & Data Integrity: Audit payroll data for discrepancies, identify and resolve issues before final processing, and maintain accurate payroll records across all systems.

• GL & Systems Coordination: Enter payroll general ledger entries, HSA transactions, and Paychex EFTs in QuickBooks; allocate revenue to correct state income accounts.

• Compliance & Reporting: Ensure compliance with applicable payroll regulations, support payroll-related audits, and assist with reporting requirements as needed.

• Process Improvement: Identify opportunities to enhance payroll processes, controls, and efficiencies while maintaining strict confidentiality of employee and company information.

• 3+ years of payroll processing experience, preferably in a multi-entity environment

• Experience with variable compensation structures including commissions, reimbursements, and bonuses

• Experience with multi-state payroll processing preferred

• Proficiency in Paychex, QuickBooks, and Microsoft Excel preferred

• Strong understanding of payroll practices, wage and hour regulations, and payroll tax compliance

• High level of discretion and confidentiality

• Exceptional attention to detail with a high degree of accuracy and accountability

• Highly organized with the ability to manage multiple priorities and meet strict deadlines

• Strong analytical and problem-solving skills with the ability to resolve discrepancies independently

• Self-motivated and able to work independently with minimal supervision

• Strong written and verbal communication skills

• Collaborative team player who thrives in a connected, people-first culture

• Salary range of $65,000–$75,000, commensurate with experience

• Company-paid employee health insurance — including long-term disability, dental, and life insurance

• 401(K) plan with a 1%–3% match

• Vacation time that grows with your tenure

• 9 sick days per year

• Paid cellphone service

• Annual company-paid team trips to destinations across the US and beyond

• Business casual work environment

How to Apply:

This is a direct-hire opportunity with HVS. The hiring process is being facilitated by Hire With Ease. We kindly ask that all applicants apply through the official portal. We look forward to reviewing your application!

• Directly on this job board by following the application instructions provided.

• Through our company's hiring portal at: https://hirewithease.com/hire-with-ease-jobs-board/