Payroll Specialist

DILLON SCHOOL DISTRICT FOUR

JOB DESCRIPTION

TITLE:                    PAYROLL SPECIALIST

QUALIFICATIONS:

• Bachelor’s degree in accounting or related field.
• Two to three years’ experience in accounting work, previous payroll experience preferred.
• Additional payroll experience may substitute for higher education.

REPORTS TO:     Chief Financial Officer

SUPERVISES:     If applicable, as designated by Board, Superintendent, or School Administrator

FUNCTION:          The Payroll Specialist will oversee the organization’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with district policies and government regulations.

RESPONSIBILITIES:

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of

payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.

• Enters and maintains information in the payroll system; information may include employees' hourly rates,

commissions, bonuses or other compensation, deductions and withholdings, address changes, and other

information.

• Prepare and input employee leave to the absence reporting system. Balance the posting of leave and prepare

necessary pay adjustments upon exhaustion of paid leave.

• Prepares and maintains accurate records of payroll transactions.
• Partners with team members to identify and implement efficiencies within the payroll systems, procedures,

and processes.                                    

• Ensures compliance with federal, state, and local payroll, wage, and hour laws, and best practices.
• Prepare month-end, quarterly, and year-end close processes in accordance with software requirements

and procedures.                                  

• Respond to Employment Verification request, to include salary information and employment history.
• Facilitates audits by providing records and documentation to auditors.
• Prepares and maintains information to input into SC Educator; information to include salary, contract length

and position.                                                                                        

• Performs other duties as assigned that support the overall objective of the department.

REQUIRED SKILLS AND ABILLITIES:

• Knowledge of the payroll function including preparation, balancing, internal controls, and payroll taxes.
• Excellent organization skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite and payroll software, preferably Harris School Solutions or related software.

TERMS OF EMPLOYMENT:             240 Days

LAST UPDATE:                                   04/20/2026

DISCLAIMER STATEMENT

This job description is not intended as a complete listing of job duties.  The incumbent is responsible for the performance of other related duties as assigned/required.