Payroll Specialist

Join us for the 2026–2027 school year! 

NOTICE OF POSSIBLE WAIVER: To expedite the hiring for this position, the hiring supervisor may apply for a waiver of the 15 day posting period to prevent disruption of necessary instructional or support services. 

Payroll Specialist (8192)

Summary Class Code: 7192

BASIC FUNCTION:

Perform responsible payroll clerical duties related to the preparation of payrolls for the District; process payroll and related records for classified, certificated or hourly employees as assigned.

DISTINGUISHING CHARACTERISTICS:

Payroll Specialist incumbents are assigned responsible payroll duties for specific payrolls such as classified and certificated payrolls.  The Payroll Clerk II is assigned lead duties and provides training, guidance and work direction to assigned staff.

REPRESENTATIVE DUTIES:

• Process payroll and related records for assigned major payrolls; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data.
• Monitor changes in payroll-related data; prepare changes, corrections or adjustments as necessary; notify proper authorities.
• Maintain records of individual earnings, deductions and related data; process retirements and terminations as appropriate; verify documents for proper account codes, pay rates and related data.
• Maintain employee attendance records; verify and input individual sick leave and vacation allowances and usage; distribute related lists and notices as needed.
• Respond to questions or complaints from employees regarding pay, deductions, sick leave, vacation and other payroll information; answer phones.
• Receive, sort and distribute paychecks and warrants according to established procedures and guidelines.
• Prepare and maintain files of records and documents relating to work performed; prepare special reports as assigned.
• Type and file employee payroll data including the name, pay rate and related data; prepare and process a variety of documentation information and files for new employees.
• Calculate and prepare annual salary and budget projections for categorical programs as assigned.
• Process the payroll-related sections of various employment verification forms; verify salaries by phone in accordance with related laws and District policies and procedures.
• Operate standard office equipment including a computer terminal as required\
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

        KNOWLEDGE OF:

• Principles and techniques involved in payroll preparation, monitoring and control.
• Practices and procedures of payroll record-keeping and filing.
• Modern office practices, procedures and equipment.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Operation of a computer terminal and other office equipment.
• Tax withholding, voluntary deductions, garnishments and fringe benefits.

ABILITY TO:

• Perform responsible payroll record-keeping duties with a high degree of skill and accuracy.
• Learn to interpret, apply and explain rules, regulations, policies and procedures.
• Process payroll and related records for an assigned major payroll.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Complete work with many interruptions.
• Type at an acceptable rate of speed.
• Maintain records and prepare reports.
• Operate standard office equipment including a computer terminal as required.

Qualifications & Requirements

• Education: 
• High school diploma or GED

• One-year experience in payroll financial and statistical record-keeping.

• Documentation: Candidates must provide proof of educational requirements to HR upon recommendation for hire.

Position Details 

Hours: 8 hours per day (plus a 30-minute unpaid lunch)

Contract Length: 261 days per year 

Contract Adjustments: Contracted days will be prorated based on the start date

Employment Status: Full-time with benefits

Employment Type: 12-month employee on the classified pay schedule

• Starting Pay (Step 0): $19.13/hour 
• Experienced Pay (Step 10): $23.05/hour

We value experience!  

New hires may bring up to 10 years of comparable, full-time, verified experience.

• The hired applicant is responsible for submitting the BCPS Verification of Experience Form to prior employers for completion and return to HR.

Payroll Note: While this is an hourly position, the salary is distributed via a year-long contract over 10 months. You will receive 4 paychecks at the end of June.

Salary Formula: Hours per day × Hourly rate = Daily rate <> Daily rate × Contracted days = Annual salary. <> Annual salary ÷ Remaining pay periods = Gross biweekly pay

Benefits of Joining BCPS

We are committed to Moving Forward with our staff! Benefits include:

• Retirement: Membership in the Kentucky Public Pensions Authority (KPPA).
• Life Insurance (Total $50,000):  FREE TO YOU! $20,000 paid by the State of Kentucky and $30,000 paid by BCPS.
• Health Coverage: Comprehensive Health Insurance (employee premium based on plan selected) or Waiver HRA options.
• Time Off: Sick Leave, Personal Leave, and Emergency Leave (prorated). Unused Personal Leave rolls over to Sick Leave.  Unused Sick Leave rolls over.
• Optional Benefits: Dental, Vision, Sick Leave Bank Membership, Bloodborne Pathogen/Hepatitis B (3-dose immunization series), and Additional voluntary coverage through American Fidelity.

Why Join BCPS?

At Bullitt County Public Schools, we believe in growing forward—together. Come help create supportive, inclusive learning environments where students feel encouraged and empowered. Your role matters, your voice matters, and your work creates a lasting impact.

Join us. Inspire students. Shape futures. Help us keep Moving Forward.