Payroll Specialist (Bilingual)

Location:

At Air Liquide Home Healthcare Canada, we believe in patient-centered care and innovation. We’re on a mission to help transform healthcare for the better. From advancing and digitizing our tools, products, and systems, to forging meaningful relationships with our patients.

Air Liquide Home Healthcare Canada is a leading provider of sleep apnea tests, treatments, and home oxygen services. We partner closely with the healthcare community to deliver an exceptional patient experience that supports health, wellness, and collaborative medicine.

Ready to be part of this global family of companies making a difference in the quality of life for patients around the world?

How will you CONTRIBUTE and GROW?

We’re searching for a meticulous Payroll Specialist (Bilingual) to ensure precise and timely payroll processing while navigating Canadian regulations and supporting our dynamic total rewards functions. If you thrive on details and are eager to contribute to a meaningful cause, this is your chance to shine!

Reporting to the Senior Manager - Total Rewards and Compensation, the Payroll Specialist will be responsible for managing the end-to-end payroll process for approximately 900 employees across Canada. This role ensures the accurate and timely processing of payroll, adherence to Canadian payroll regulations, and provides support for total rewards functions. The Payroll Specialist will work closely with the Compensation and Benefits Specialist, acting as a peer and providing backup and support as needed.

Execution of Payroll Operations:

• Process bi-weekly payroll for Canadian employees, ensuring accuracy and adherence to established deadlines.

• Collect, verify, and input all payroll-related data, including new hires, terminations, changes in compensation, benefits deductions, garnishments, loans and other payroll adjustments.

• Perform detailed payroll audits, including the review of terminations, timesheets, special payments, and adjustments.

• Verify and process remittances to government agencies, unions, and other entities (CPP/EI/income tax,benefits, WCB/CSST, union dues etc.).

• Manage the payroll group's email inbox, providing timely and accurate responses to employee and other inquiries .

• Action, apply, ensure correct payroll processing and apply terms and conditions outlined in the Collective Bargaining Agreements (CBAs) for all unionized roles.

• Oversee the entire month-end payroll process.

• Conduct regular payroll audits and ensure compliance with Canadian labor laws, tax regulations, and statutory requirements.

• Maintain accurate employee records, including attendance, leaves, and personal information.

• Stay up-to-date with all federal, provincial, and local payroll legislation and regulations (e.g., ESA, Income Tax Act, EI Act, CPP Act)

• Generate various payroll reports for management, finance, and HR

Payroll System Maintenance:

• Manage and update payroll system data, including union rates, vacation rates, and payments.

• Administer the time and attendance management system.

• Participate in testing and implementation of payroll system upgrades or new modules.

Total Rewards Support:

• Provide backup and support to the Compensation and Benefits Specialist on total rewards functions.

• Assist in administering benefits and retirement schemes, including health insurance, life insurance, retirement savings plans (RRSP, Pension plans), extended health and dental care.

• Support compliance and audit activities for the Total Rewards Team.

Customer and Team Support:

• Provide excellent customer service to managers and employees, resolving payroll-related questions.

• Collaborate cross-functionally with the entire HR team

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Are you a MATCH?

• University degree, preferably in Accounting, Finance, Human Resources, or a related field, or equivalent experience.

• A minimum of 2 years of experience in payroll processing, with a strong focus on Canadian payroll.

• Strong knowledge of payroll regulations and compliance across Canadian provinces.

• Proficiency with payroll systems and time and attendance management systems.

• Strong proficiency in Google Sheets and Excel.

• Excellent auditing and analytical skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Ability to handle highly confidential and sensitive information.

• Knowledge of employment legislation across Canadian provinces, employee relations, union collective agreements and HR best practices.

• Knowledge of HRIS (Workday) is an asset.

• Bilingualism (English/French) is required

OTHER COMPETENCIES

• Quality Orientation: Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks.

• Stress Tolerance: Maintaining stable performance under pressure or opposition (e.g., experiencing time pressure, conflict, or job ambiguity); handling stress in a manner that is acceptable to others and to the organization.

• Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.

• Initiating Action: Taking prompt action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.

WORKING CONDITIONS

• Hybrid work environment.

• Occasional travel may be required.

Additional Information

Accommodations are available on request for candidates taking part in all aspects of the selection process. We thank all applicants for their interest; however only those candidates selected for an interview will be contacted. 

Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualification and other job-related reasons. This job grade falls within a salary band starting at the minimum of $75,000 with opportunity for advancement.

Disclaimer: Please note that the job titles listed on this job posting may differ from those used in our internal job descriptions/position titles. While the titles may vary, the roles and responsibilities remain consistent.

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.