Payroll Specialist
Bay Ship & Yacht ‚Ä¢ Alameda, California ‚Ä¢ Full Time ‚Ä¢ $35–$42 / hour
Posted on Thu, Jul 16, 2026
Bay Ship & Yacht Co., is a modern shipyard located on the waterfront of San Francisco Bay. We provide dry-docking and repair services to commercial and government vessels, including tugboats, ferries, Coast Guard cutters, cruise ships, pilot boats, yachts, and marine vessels of all kinds. We are growing and we’re looking for motivated new members to add to our team. So, if you’re looking for interesting work where you can learn something new every day, grow personally and professionally, then this could be the right opportunity for you. For over 30 years we have been regarded as one of the West Coast’s premiere shipyards.
We are currently looking for a Payroll Specialist who will be a productive team member, for our growing organization. The Payroll Specialist is responsible for the processing of payroll for Bay Maritime Group companies: Bay Ship & Yacht Co. and Svendsen's Bay Marine Industrial Supply. Ensuring that weekly scheduled payroll is completed in-house accurately and on time, is of the utmost importance for this position. Management and maintenance of all payroll-related databases, reports, files, and records, are also part of the responsibilities for this position in addition to the responsibilities below.
Duties for the position include, but are not limited to:
- Accurately input and process employee timecards daily. Ensure that all time is posted to valid job and phase codes. Reconcile payroll hours and make necessary corrections before the weekly payroll is processed.
- Generate and distribute weekly labor reports to managers in compliance with company procedures. Ensure data is current and accurate.
- Process corrections to inaccurate paychecks, maintain and manage all employee payroll issues ensuring all proper documentation and requirements are collected and verified
- Prepare and post the weekly payroll check run; enter the check total in the Bank Books spreadsheet.
- Post weekly payroll burden to the general ledger. Post Payroll Allocation to the general ledger.
- Calculate, deposit and post weekly federal and state payroll taxes to accounts payable module.
- Prepare and process employee federal and state wage garnishments and communicate to accounts payable for disbursement in compliance with company procedures.
- Set up, process, and manage employee direct deposit of payroll to bank accounts.
- Perform the weekly transfer of employee deferral funds to the 401(k) retirement fund.
- Maintain the employee vacation accrual database current; include the tracking of when accrual should begin. Perform reconciliation and prepare reports as requested.
- Provide support to employees regarding questions or concerns relating to compensation, benefits, or other issues relating to payroll.
- Provide support to company managers by researching, preparing reports, and documentation for labor-related questions.
- Work closely with Senior Accountant in the management of the payroll bank account.
- Prepare worker’s compensation wage reports for disability as required.
- Prepare employment verifications.
- Administer payroll and workers’ compensation audits as required by agencies and service providers.
- Adjust and correct labor postings to the job cost system as necessary.
- Timecards with labor reports
- W2 forms
- Quarterly and annual payroll reports
- Minimum +5years in-house full cycle payroll processing experience.
- Proficiency in handling federal, state and local payroll filings and California state benefits knowledge.
- Must be experienced in handling 401k, garnishments, and all other wage deductions.
- Experienced in reconciliation of king
- Monthly, annual filings, issuing of 4W, 1094/1095 reporting
- Excellent verbal communication skills in English & some bilingual abilities Spanish or Vietnamese.
We offer excellent benefits that include paid vacations and holidays, a 401(k) profit-sharing plan, and health, dental, and life insurance. The pay range is $35-$42 per hour/year DOE.
This job posting is for local SF Bay Area applicants, no relocation is being offered for this position.
Pre-Employment Medical Evaluation, Physical Abilities Testing, & Drug Testing Bay Ship & Yacht Co. is a U.S. Federal Contractor and is required to operate in compliance with current government standards and regulations. Employment is contingent upon successful completion of a pre-employment medical evaluation at the company’s designated testing facility. The medical evaluation will include a physical exam, physical abilities test and drug test for the presence of illegal substances including marijuana as it applies to the U.S. Federal Contractors, as well as a background/criminal check. If you believe that you will not pass the medical evaluation & required drug testing, you should withdraw your application now.