Payroll Specialist

AscendHR, a Professional Employer Organization (PEO) located in Beckley, WV, is expanding our team and looking for an experienced Payroll Specialist to join us in our mission to provide outstanding client services. This position requires a high level of self-motivation, detail orientation, and a strong understanding of payroll operations, as well as a dedication to accuracy.

AscendHR’s mission is to provide top-notch customized human resources service solutions to small and medium sized businesses and to celebrate the long-term relationships we create with those we serve. The Payroll Specialist will support this mission by providing clients and their employees with the specialized support they need and access to timely and accurate payroll processing that is compliant with regulations, laws, and policies.

Specifically, the role includes:

• Full-cycle processing of multi-frequency payrolls with various levels of complexity in accordance with all state, federal, and industry regulations while ensuring timeliness and accuracy
• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Ensure timely and accurate processing of payroll updates including new hires, terminations, and changes to pay rates
• Prepare and maintain accurate records and reports of payroll transactions
• Process payroll calculations, reconciliations, deductions, garnishments, and generate payroll reports
• Process payroll changes such as new hire onboarding, salary adjustments, special payments, tax allocations and payroll deductions; review and calculate pay for status changes, transfers, promotions, newly hired employees, and final pay for terminated employees
• Maintain client and employee files including scanning and storing electronically
• Assist with researching and resolving employee issues, questions or concerns and any discrepancies involving payroll data, as well as find resolutions for payroll or system issues
• Accurately enter new hire information into system
• Set-up and maintenance of employee records in HRIS utilizing established processes
• Input benefit enrollment selections into HRIS and process benefit adjustments as necessary
• Build and maintain strong client relationships based on trust, dependability, and accuracy, providing excellent customer service to clients and employees
• Communicate with clients and their employees to answer inquiries and research and resolve issues
• Review completed payrolls for accuracy and make recommendations and/or corrections as necessary
• Process garnishments and child support payments, including maintaining accurate records of each transaction

The ideal candidate will have:

• Minimum of 2 years hands-on experience in Payroll functions
• Associate’s degree in Accounting, Business, or a related field; or comparable related experience
• Knowledge of payroll practices including preparation, balancing, and payroll taxes; as well as federal, state and local payroll tax and wage and hour laws
• Strong communication skills
• Be self-motivated and an independent worker with the ability to multi-task
• Possess strong critical thinking skills and be a detailed problem solver with the ability to work within tight deadlines
• Possess strong technical proficiency working in complex systems with a thorough knowledge of Microsoft Office applications and HRIS software
• PrismHR HRIS knowledge is preferred
• PEO knowledge is preferred

Job Type: Full-time