Payroll Specialist

Overview

American Management Association (www.amanet.org), a world leader in professional talent development, is looking for a Payroll Specialist in Saranac Lake, NY.  The Payroll Specialist will ensure complete and accurate processing of bi-weekly payrolls, by performing administrative and bookkeeping tasks and applying accepted payroll procedures in preparing and maintaining payroll records..

Responsibilities

• Maintain accurate payroll records and ensure accurate compensation payments due to all employees, net of authorized withholdings and deductions

• Maintain employee master records and directories captured in payroll system in a highly confidential and accurate manner
• Process Payrolls through third-party provider
• Prepare journal entries to accrue and report proper employee payroll costs
• Prepare ad hoc reporting to satisfy requests for payroll data using payroll system report writers
• Oversee the quarterly and annual Payroll tax returns and compliance reporting, including accurate W-2 reporting
• Review timecard reporting submitted by employees and supervisors for completeness and appropriateness of entries
• Maintain automated PTO records for all employees
• Prepare and submit various deductions, such as retirement contributions, mass transit, FSA elections, and garnishments, to appropriate agencies according to schedules
• Reconcile multiple Balance Sheet and P&L accounts related to Payroll transactions
• Prepare and provide reports and analysis to auditors during annual financial statement audit and 403b audit
• Train new hires and colleagues on appropriate timecard procedures
• Participate in projects relating to Payroll
• Author and maintain process and procedure documentation for key functions
• Assist the HR department with the maintenance of company policies to ensure compliance with applicable state and federal laws
• Provide coverage within the Finance department as needed
• Other duties as assigned

Qualifications

• 2-year Degree in Business field plus 2 years of relevant Payroll experience OR 4 year degree in Business
• Knowledge of basic bookkeeping and financial transactions
• Familiarity with ADP preferred
• Above-average MS Excel skills
• Ability to work in a fast-paced environment while multitasking and maintaining accuracy
• Attention to detail and organizational abilities
• Ability to work under pressure of meeting multiple time and volume deadlines
• Demonstrated problem solving skills
• Proven performance in a team environment
• Ability to communicate effectively with colleagues and external parties
• Reliability and strong work ethic
• Ability to exercise good judgment
• Relies on instructions and pre-established guidelines to perform tasks
• Works under general supervision
• Certain degree of creativity and latitude is required

More about American Management Association:

AMA’s approach to improving performance combines experiential learning—learning through doing—with opportunities for ongoing professional growth at every step of one’s career journey. AMA supports the goals of individuals and organizations through a complete range of products and services, including classroom and virtual seminars, webcasts, webinars, corporate and government solutions, and research. Organizations worldwide, including the majority of the Fortune 500, turn to AMA as their trusted partner in professional development and draw upon its experience to enhance skills, abilities and knowledge with noticeable results from day one.

An EEO/AA Employer, M/F/Individuals with Disabilities/Veterans - an ADA compliance organization