Payroll Specialist, Accounting

JOB DUTIES

• Coordinate hospital software for processing payroll                                                                                   
• Coordinate hospital software for API - Time and Attendance software                                   
• Maintains required applications dictionaries to insure proper functions in Payroll/Personnel Module                                              
• Assure that hospital and Wage & Hour policies are followed for accurate payroll processing.                                                                                         
• Maintain and pull badge reader information                                                                      
• Interpret timecards and balance each payroll.                                                                              
• Prepare by electronic means Direct Deposit Transmittal, and verify transmission was successful.                                                                    
• Assure proper preparation, printing and distribution of the following payroll reports: timecard reports, payroll checks, direct deposit receipts, labor distribution reports and FTE.                                                                      
• Interpret for Management and staff any payroll concerns regarding current and prior payroll, benefits, FTE.                                                                                             
• Prepares and submits wage information for domestic relations, loan institutions, unemployment requests and various government wage and hour surveys.                              
• Prepares billings for payroll reimbursements from external vendors.                                              
• Analyzes payroll information for the preparation of the following:  internal health insurance rates, open enrollment for benefits, new and proposed benefits and pension actuarial calculation.                                                                                         
• Prepares and maintains billings for employee Aflac benefits                                                                     
• Complete and submit department of census survey's for payroll.                                                                                      
• Assist budgeting payroll hours for FTE's, and benefit expense budget                                                                                                     
• Trains and assists management and staff on UKG and API applications.                                                                                                 
• Prepares monthly General Ledger batch voucher entries for payroll and miscellaneous departmental expenses.                                                                     
• Reconcile monthly the following assets, liability accounts: general checking account and payroll withholding accounts,                                                                    
• Process electronic download for cancelled checks                                                                     
• Assists external auditors for audit activities                                                                        
• Assure internal and external customer satisfaction and supports the hospital's quality improvement efforts.                                                                       
• Maintain close communication with Accounting Manager, Controller, Human Resources, Information Systems, department staff and managers.                                                    
• Helps to develop and implement new projects/services that affect Financial and staff management.       

MINIMUM EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

Professional knowledge of finance/accounting and management theory and practice at a level normally acquired through completion of an Associates degree in Payroll /Accounting or related field of finance.

Minimum of three years accounting and or financial management experience. Hospital Payroll/Accounting experience preferred.

Knowledge of current leadership and quality improvements concepts with an ability to participate in developing and implementing organizational strategies.

Communication skills necessary to effectively:

Communicate with various members of the healthcare team.

Communicate and interact with outside healthcare, regulatory, and community agencies.

Communicate with peers, subordinates and administrative head.

Conduct meetings as required.

Maintain strict confidentiality.

Knowledge in the following computer software, Microsoft XP Professional, Excel, Procom Plus, Ethernet, Automating Peripherals Incorporated, Meditech

Ability to concentrate and prioritize, resolve problems and interact with situations. Must be able to remember, reason, understand, and be emotionally stable.