Payroll Specialist

Under direct supervision, processes time adjustments and changes to pay records; sets up and maintains payroll records and deductions; responds to department inquiries regarding time entry according to the Department of Labor Wage and Hour Division regulations and University policy; works with time clock reporting departments to communicate time reporting issues; ensures integrity of payroll data in system; reconciles assigned general ledger accounts.  

Essential Functions:

• Process in-house biweekly and monthly payroll. 
• Maintaining employee records, including personal information, tax information, and employment status. 
• Calculate employee pay based on hours worked, overtime, vacation time, and other factors.  
• Ensure that all deductions, such as taxes and insurance premiums, are accurately calculated. 
• Ensure that all payroll activities comply with federal, state, and local laws and regulations, including tax laws, labor laws, and employment standards. 
• Respond to employee inquiries regarding payroll, including questions about deductions, paychecks, and taxes. 
• Reconcile payroll accounts, including bank accounts and general ledger accounts, to ensure that all transactions are accurate and accounted for. 
• Lead the quarterly testing of the payroll process.

Qualifications:

• Previous payroll experience preferred. 
• High School Diploma

Knowledge, Skills, and Abilities:

• Payroll and Compliance Laws
• Attention to Detail and Accuracy
• Analytical Ability
• Communication and Customer Service
• Confidentiality