Payroll / Receptionist Clerk

About Company:

Our mission is simple: Take Care of People. Guided by our core values of Integrity, Teamwork, Innovation, Education, Quality Outcomes, and Fiscal Responsibility, we are building a quality post-acute healthcare system that supports patients, families, and communities.

We provide a full continuum of services with a focus on exceptional outcomes and quality of life. Every day, our residents and patients are entrusted to a dedicated team of professionals and caregivers. We offer diverse career opportunities to grow your skills, serve others, and be part of a supportive, mission-driven culture.

We are proud to support our team with competitive pay and a comprehensive benefits package, including

• Paid Time Off
• Medical and Dental Insurance 
• Early wage Access
• Tuition Reimbursement
• HMGU Scholarship Program 
• 401(k) Retirement Plan 

Join us and be part of a team where Taking Care of People is more than our mission—it’s our culture!

About the Role:

The Payroll / Receptionist Clerk plays a vital dual role within a healthcare or social assistance setting, ensuring smooth administrative operations and accurate payroll processing. This position is responsible for managing employee timekeeping records, preparing payroll data, and ensuring compliance with relevant labor laws and organizational policies. Additionally, the role serves as the first point of contact for visitors and callers, providing professional and courteous reception services that reflect the organization's commitment to care and service excellence. The successful candidate will coordinate communication between staff, management, and external parties, supporting overall operational efficiency. Ultimately, this role contributes to a positive workplace environment by combining meticulous payroll administration with welcoming and effective front-desk support.

Minimum Qualifications:

• High school diploma or equivalent.
• MUST be proficient in ADP Workforce and and Microsoft Office Suite (Word, Excel, Outlook)..
• Proven experience in payroll processing or clerical administrative roles.
• Proven experience in Accounts Payable.
• Strong organizational skills with attention to detail and accuracy.
• Excellent verbal and written communication skills.

Preferred Qualifications:

• Associate degree or certification in payroll administration, human resources, or related field.
• Experience working in the healthcare or social assistance industry.
• Familiarity with healthcare-specific payroll regulations and compliance requirements.
• Proficiency with advanced payroll systems and timekeeping software.
• Customer service experience in a reception or front desk environment.

Responsibilities:

• Process and verify employee time sheets, attendance records, and leave requests to prepare accurate payroll submissions.
• Maintain payroll records and ensure compliance with federal, state, and local regulations related to employee compensation and benefits.
• Greet and assist visitors, patients, and staff in a professional and courteous manner, managing the front desk reception area.
• Answer, screen, and direct incoming phone calls and emails, providing timely and accurate information or routing inquiries appropriately.
• Coordinate appointment scheduling, maintain office supplies, and support general administrative tasks to facilitate smooth office operations.

Skills:

The required skills enable the Payroll / Receptionist Clerk to efficiently manage payroll data entry, ensuring accuracy and compliance with relevant laws, which is critical for timely and error-free employee compensation. Strong organizational and communication skills are essential for handling front desk responsibilities, including greeting visitors and managing multiple phone lines, which helps maintain a professional and welcoming environment. Proficiency in payroll and office software supports daily tasks such as scheduling, record keeping, and correspondence, streamlining administrative workflows. Preferred skills, such as familiarity with healthcare payroll regulations and advanced software, enhance the clerk’s ability to navigate industry-specific challenges and improve operational efficiency. Together, these skills ensure the clerk can balance detailed payroll duties with effective reception services, contributing to the overall success of the healthcare or social assistance organization.

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